Administrative Assistant

The Eunice Walker Johnson School of Education and Social Sciences invite applications for a full-time
Administrative Assistant to provide high-level executive, operational, and academic support to the
Office of the Dean. The successful candidate will serve as a confidential assistant to the Dean and to
the chairs, directors, and coordinators of the School’s academic programs. This is a mission-critical role
that supports faculty operations, student services, fiscal processing, and accreditation activities within a
dynamic liberal arts environment.

ESSENTIAL RESPONSIBILITIES
Executive & Administrative Support

• Serve as the confidential assistant to the Dean and to the School’s chairs, directors, and

coordinators.

• Manage the Dean’s calendar, correspondence, and meeting logistics, including scheduling,

agendas, and follow-up communications.

• Prepare minutes for meetings convened by the Dean; archive and distribute minutes to faculty

and stakeholders as appropriate.

• Draft, format, and proofread letters, memoranda, reports, and presentations on behalf of the

Office of the Dean.

• Maintain the strictest confidentiality regarding faculty, staff, and student information at all times.

Office Operations & Communication

• Greet faculty, students, and visitors professionally and respond to telephone and email inquiries in

a timely manner.

• Collect, sort, and distribute departmental mail.
• Maintain organized electronic and paper filing systems, including secure storage of sensitive

records.

• Inventory and order office supplies; submit work orders to Facilities to ensure a safe and

functional work environment.

• Supervise and coordinate the work of assigned work-study students.

Academic & Student Support

• Support pre-registration and registration activities for the School’s programs.
• Assist with the preparation and distribution of academic materials, including syllabi, advising

documents, and student tracking forms.

• Provide front-line support to students with general inquiries and refer specialized concerns to

appropriate faculty or administrators.

• Support faculty in coordinating field experience, clinical placement, and internship documentation.

Fiscal & Procurement Support

• Process requisitions, purchase orders, travel authorizations, and reimbursement requests through

Jenzabar.

• Maintain accurate records of grant disbursements, expenditures, and accountability

documentation.

• Verify and submit work-study and student worker payroll hours within institutional deadlines.

Accreditation, Assessment & Records

• Provide administrative support for institutional and programmatic accreditation cycles, including

CAEP, CSWE, NAEYC, SACSCOC, and other applicable bodies.

• Assist with the organization, indexing, and archiving assessment evidence, faculty credentials,

and program documentation.

• Support the preparation of reports, including weekly direct reports, annual assessment reports,

and Title III documentation.

General

• Adhere to all Talladega College policies and procedures.
• Demonstrate punctuality and consistent attention to institutional deadlines.
• Perform other duties as assigned by the Dean or designee.

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