Administrative Assistant

Position Title: Administrative Assistant

Reports to: Director of Finance & Administration

Category: Part-time (20 hours per week)

Pay: $22.00 / hr

Job Summary

The Unitarian Universalist Church of Annapolis seeks a highly organized and detailoriented

Administrative Assistant to support daily in-person office operations. This role is

essential in ensuring the church office smoothly. The ideal candidate will have strong

administrative and accounting skills, a positive attitude and collaborative energy,

excellent customer service abilities, and a commitment to supporting the church’s

mission.

The administrative assistant supports daily church operations including answering

phones, communicating positional awareness, day-to-day scheduling, data input, supply

ordering, daily office upkeep, mail, and operations-specific email. This position supports

the division / department director in maintaining the routine functions of the office day

and church year. In addition, the administrative assistant assists with special activities,

some of which involve attendance at evening and weekend events. The administrative

assistant must exercise excellent judgment and communication skills to deal with a

broad spectrum of people, including members, staff, speakers, board members, and

internal stakeholders. This position handles sensitive and confidential information

regularly, so diplomacy, tact, and discretion are essential skills.

Why Join Us?

 Be part of a welcoming, faith-based organization dedicated to serving the

community.

 Work in a collaborative and supportive environment.

 We offer professional and financial growth opportunities (This position provides a

rewarding opportunity to support church operations while contributing

 to the growth of the church's facility rental program.)

Essential Duties and Responsibilities

Administrative Support

 Provide direct support to the Director of Finance & Administration and Senior

Minister.

 Prepare agendas, take meeting notes, and summarize discussions.

 Draft, proofread, and format reports, correspondence, and presentations for

internal and external distribution.

 Maintain organized digital and physical records (contracts, invoices, rental

agreements, etc.).

 Track office expenses, submit reports, and ensure budget compliance.

 Assist in schedule facility work.

Operations & Office Management

 Serve as a welcoming presence at the front desk; greet visitors and answer

phones promptly and warmly.

 Screen calls, manage mail, deliveries, and check-in/out processes (including

digital access system and Open eye security system).

 Manage office equipment including copiers (reporting usage); vonage phone

system (making changes as needed); and other minor office equipment –

maintenaning operational status for staff.

 Maintain church calendar and policy documents; support compliance

requirements.

 Proactively monitor office supplies, facility supplies and hospitality supplies and

equipment, arrange maintenance, and perform light housekeeping (e.g., coffee

station, water plants, dishwasher, storage organization, supply shelving).

 Assist with logistics for staff off-sites, orientations, and new staff onboarding.

 Support crisis management planning and execution.

Collaboration & Program Support

 Provide administrative support to church leadership, committees, and staff.

 Assist with staff expense reports, program supply orders, and navigating internal

systems.

 Maintain volunteer lists for capacity needs.

 Support Facility Rental Coordinator with inquiries, scheduling, and policy

updates.

 Provide administrative support for Realm account access and other support

needs of DFA

 Serve as backup liaison for urgent communications.

Community & Member Support

 Coordinate correspondence with members and update group meeting schedules.

 Manage the room reservations and staff calendar

 Communicate safety protocols and collaborate with facilities for cleanliness and

upkeep.

Other Responsibilities

 Attend church events as needed.

 Flexibility to work additional hours for services or special events.

Please know this is not a complete list of responsibilities, with some duties to be

assigned as necessary.

Qualifications

 High school diploma or equivalent required; Associate’s or Bachelor’s preferred.

 2–3 years of administrative experience (church or nonprofit a plus).

 Strong interpersonal, organizational, and communication skills.

 Proficiency with Microsoft Office, Google Workspace, and scheduling software

(Realm, Planning Center are used).

 Ability to multitask, prioritize, and handle confidential matters.

 Customer service-oriented, proactive, and able to work independently.

 Commitment to early mornings and occasional extended hours.

Skills & Attributes

 Collaborative, supportive, and patient under pressure.

 Strong time management, problem-solving, and proofreading skills.

 Flexible, reliable, and adaptable to change.

 Ability to anticipate needs, meet deadlines, and manage complex calendars.

 Cross-cultural competency and a warm, welcoming, calm presence.

 Sense of humor, joy in service, and openness to growth.

Technology Skills

 Strong technology skills preferred; ability to install software; install security

measures

 Proficiency with Google Workspace, Microsoft Office, data systems, and bulk

email tools.

 Ability to create and maintain digital presentations and electronic filing systems.

 Comfortable teaching and supporting others in using technology.

Requested Documents

 Cover letter indicating the candidate’s particular interest, qualifications,

experience, and how they are fit for this position to p.ausiello@uuannapolis.org

 Current resume

 3-5 references

Pay: From $22.00 per hour

Benefits:

• Paid time off

Work Location: In person