Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff, clients, and visitors. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone feels valued. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization committed to excellence.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems efficiently, handling inquiries and routing calls promptly
• Maintain organized filing systems, both physical and digital, including data entry and document proofreading
• Schedule appointments, manage calendars, and coordinate meetings using Microsoft Office and Google Workspace tools
• Provide customer support through courteous communication, addressing inquiries and resolving issues swiftly
• Perform clerical tasks such as copying, scanning, mailing, and maintaining office supplies inventory
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support office management

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent computer literacy with the ability to learn new software quickly
• Bilingual abilities are a plus for serving diverse clients and team members effectively
• Prior experience in customer service or as a receptionist, especially in medical or dental settings preferred
• Strong time management skills with the ability to prioritize tasks efficiently
• Exceptional phone etiquette and interpersonal skills for engaging with clients and colleagues professionally
• Personal assistant or administrative experience is advantageous but not mandatory; willingness to learn is essential

Join us as an Administrative Assistant where your enthusiasm meets your expertise! Be part of a vibrant team dedicated to delivering outstanding support while advancing your career in a fast-paced environment. We value proactive individuals who thrive on organization, communication, and making a positive impact every day.

Pay: $14.44 - $29.00 per hour

Application Question(s):

• Please indicate which position(s) you are interested in:

Administrative Services Assistant (Onsite) – $14.44/hr
Administrative, clerical, data entry, or office support experience preferred.
Customer Service Representative / Case Management Support(hybrid ) – $21.00/hr
Customer service, call center, healthcare, case management, or social services experience preferred.
Senior Administrative Specialist (Finance Background Required)(hybrid/onsite) – $29.00/hr
Accounting, finance, budgeting, invoicing, accounts payable/receivable, or financial administration experience required.
We have multiple openings available each month across Administrative, Customer Service, Healthcare Support, and Finance roles.

Education:

• Associate (Preferred)

Work Location: Hybrid remote in Nashville, TN 37243