Administrative Assistant

We are a leading professional services firm dedicated to empowering nonprofit organizations. We provide comprehensive headquarters management solutions, including meetings coordination, financial oversight, strategic planning, and revenue growth initiatives, to help organizations expand their impact and achieve their missions.

We are seeking an energetic and detail-oriented Administrative Assistant to join our dynamic team. This vital role offers the opportunity to support daily office operations, enhance organizational efficiency, and deliver exceptional customer service. The ideal candidate will be proactive, highly organized, and possess strong communication skills to thrive in a fast-paced environment.

Duties:

• Manage front desk operations, greeting visitors and directing inquiries with professionalism and warmth
• Operate multi-line phone systems, answer calls promptly, and route messages accurately
• Maintain organized filing systems and perform data entry using Microsoft Office and Google Workspace tools
• Support office management tasks such as calendar scheduling, appointment setting, and meeting coordination
• Provide excellent customer support by addressing inquiries via phone or email with courtesy and efficiency
• Proofread documents for accuracy and clarity, ensuring high-quality communication across all materials
• Prepare reports on membership statistics and trends for internal review

Skills:

• Proven office experience with strong clerical skills and organizational abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Excellent phone etiquette with experience managing multi-line phone systems
• Strong typing skills and computer literacy to handle data entry and document management efficiently
• Exceptional organizational skills with the ability to prioritize tasks and manage time effectively
• Excellent communication skills, both written and verbal
• Ability to work in a team enviornment
• Previous experience in customer support or office management roles
• Knowledge of office management best practices along with proofreading skills for professional documentation

Join us in a role that combines vibrant energy with meaningful impact! We’re committed to fostering a supportive environment where your organizational talents can shine. This paid position offers an exciting opportunity to develop your career while contributing to the success of nonprofit organizations nationwide.

Pay: $19.00 - $23.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person