Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This energetic role is essential in ensuring smooth office operations, providing exceptional customer support, and maintaining an efficient work environment. The ideal candidate will possess strong office management skills, excellent communication abilities, and a proactive attitude.

Duties

• Greet visitors, answer multi-line phone systems, and direct calls with professionalism and courtesy using proper phone etiquette
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks software
• Organize files, process invoices, and handle bookkeeping tasks to support office management and financial accuracy
• Assist with calendar management and coordinate meetings or appointments for staff and executives
• Provide clerical support such as proofreading documents, preparing reports, and managing correspondence
• Support customer service efforts by responding promptly to inquiries and providing exceptional support in person or over the phone

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and basic computer literacy
• Experience with QuickBooks or similar bookkeeping software is highly desirable
• Excellent communication skills in both English and bilingual capabilities preferred
• Strong typing skills with attention to detail for proofreading and data entry tasks
• Prior experience as a receptionist or personal assistant is a plus.
• Ability to manage time effectively while handling multiple priorities in a fast-paced environment

Join us as an Administrative Assistant to be a vital part of our team! Your enthusiasm for organization, customer service excellence, and proactive approach will help us create a welcoming atmosphere while supporting our operational success. We value energetic individuals ready to make a positive impact every day!

Pay: $21.00 - $35.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Office: 2 years (Preferred)

Work Location: In person