Administrative Assistant

Job Summary
Airplus is proudly 100% employee owned. This means you have a direct stake in our success and contribute to a collaborative, team-oriented culture.

We are seeking a professional and friendly Receptionist to be the first point of contact for our office. This role is 100% in-office and is essential in welcoming visitors, directing calls, and supporting our team with general administrative and office management task. If you are organized, detail-oriented, and excel at working with spreadsheets, this is an excellent opportunity to join our team.

Responsibilities

• Greet visitors and answer incoming phone calls in a professional manner
• Direct calls, messages, and visitors to the appropriate team members.
• Cover phones for the Service Department during breaks, lunches, and meetings (as needed).
• Order and maintain office supplies through Staples or other vendors.
• Order and track business office forms, letterhead, business cards, and related items.
• Keep kitchen and office supplies cleaned, organized, and stocked.
• Prepare and manage FedEx shipments, including scheduling pickups online or by phone.
• Track and process business license renewals.
• Handle incoming and outgoing mail and deliveries.
• Maintain front desk area and conference rooms to ensure a clean, professional appearance.
• Build and maintain tracking spreadsheets for office needs, reporting, and department support.
• Assist with data entry, filing, scanning, and document preparation.
• Support team members with scheduling and administrative task as needed.
• Other duties/responsibilities as assigned.

Skills & Qualifications

• Strong proficiency in Microsoft Office, with advanced Excel skills (formulas, data validation, and reporting required). Candidates must be able to demonstrate Excel competency as part of the interview process.
• 1-2 years of receptionist, administrative, or office support experience preferred.
• Strong organizational and communication skills.
• Professional and courteous demeanor with the ability to handle visitors and phone calls effectively.
• Proven ability to multitask and manage priorities in a busy office environment.
• High school diploma or equivalent required.

Why Join Airplus?

• Be part of an employee-owned company where your contributions directly impact our success.
• Collaborative, team-focused culture.
• Opportunities to learn and grow within the construction industry.

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person