Administrative Assistant

Role and Responsibilities

Responsible for supporting the day-to-day activities of the Chief Operating Officer (COO) and handling a wide range of administrative and executive support-related tasks, and should be able to work independently with little or no supervision. The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position.

Undertakes and performs the following and all other work-related duties as assigned.

• Schedules and prioritizes meetings and work assignments for the COO
• Serves as the primary point of initial contact on matters pertaining to the COO
• Provides assistance and represents the COO, as appropriate, in communicating with internal and external customers
• Independently researches, prioritizes and follows up on multiple incoming issues and concerns addressed to the COO
• Manages a variety of special projects for the COO
• Serves as back-up to the Executive Assistant to the President and Board of Directors
• Follows up with the COO and Senior Directors on various projects and tasks
• Proof read and edit printed and electronic materials as directed

Education and Experience

• High school diploma, GED, or equivalent required
• Minimum three (3) years’ experience in office administration
• Experience in working with multiple legal entities under different legal umbrellas

Knowledge, Skills and Abilities

• Managing processes
• Financial software
• Tracking budget expenses
• Financial skills
• Analyzing information
• Ability to work as part of a team
• Attention to Detail
• Deadline-Oriented
• Time Management
• Data Entry Management
• General Math Skills
• Knowledge of BPNIC operating policies and procedures; principles, practices and techniques
• Ability to establish and maintain effective working relationships with co-workers, and persons outside of BPNIC
• Ability to operate appropriate BPNIC computer equipment and software packages
• Ability to communicate clearly, concisely, orally and in writing
• Ability to communicate in English, Spanish or other

Physical Requirements

• Work is performed indoors. May also frequently stand for long periods at a time.
• Must be able to sit or stand for up to eight (8) hours at a time while performing essential work duties.
• Must be able to bend, stoop, push, and pull in the performance of essential job-related duties (e.g. moving or carrying objects or materials).
• Must be able to use fingers bilaterally and unilaterally to operate job-related equipment.
• Must have vision and hearing corrected to be able to perform essential job functions.
• Must be able to perform essential job functions in an environment that will sometimes include increased levels of work-related stress.
• Must maintain a professional appearance and portray a positive image of BPNIC.
• Must maintain punctuality and attendance as scheduled.
• An employee may request a reasonable accommodation to mitigate any of the physical requirements listed above.

Other Requirements

• May be required to work an unusual work schedule
• Must pass a criminal background check
• Must work with the highest degree of confidentiality

Job Type: Full-time

Pay: From $14.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Experience:

• Microsoft Powerpoint: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)

Work Location: In person