Administrative Assistant

ADMINISTRATIVE ASSISTANT

The Administrative Assistant is responsible for the daily operations of the office including answering a multi-line phone system, greeting guests, completing agency errands, as well as various administrative tasks.

MINIMUM QUALIFICATIONS: High school or General Education Degree (GED) and two years of relevant experience in an office environment and strong working knowledge of Microsoft Office programs are required. The ideal candidate has proven experience as an Administrative Assistant or similar role, strong clerical skills with meticulous attention to detail, ability to multi-task effectively in a fast-paced environment handling multiple phone lines, strong organizational skills with the ability to prioritize tasks efficiently, and a proactive attitude towards problem solving and assisting team members. Must possess and maintain a valid driver’s license, have access to personal transportation and be willing to complete agency errands when needed.

COMPENSATION: $19.08-$22.89 per hour based on education and experience. Benefits include a generous leave package including annual leave, sick leave, and personal days; 11 paid holidays; health, dental, vision, and life insurance; 403(b) with employer match; and potential eligibility for federal student loan forgiveness.

SUPERVISED BY: Director of Administrative Services

CLASSIFICATION: Non-Exempt

RESPONSIBILITIES

Operations & Customer Service

• Serve as the first point of contact for the organization, managing all front-office operations.
• Welcome and direct visitors while providing excellent customer service.
• Operate a multi-line phone system to handle and route incoming calls.
• Maintain a clean and organized reception area.
• Maintain the agency’s supply inventory by closely monitoring stock levels, anticipating future needs, and placing orders to ensure optimal inventory.
• Distribute supplies to other agency locations as needed.

Mail & Logistics

• Handle all incoming and outgoing mail and coordinate deliveries.

Financial Administration

• Prepare and complete daily bank deposits.
• Process in-kind donations for the organization .
• Complete the necessary payment forms for processing.

Administrative Support

• Assist staff with various administrative tasks.
• Assist and support the Director of Administrative Services in overseeing facility operations, including making service calls, performing minor maintenance tasks, and scheduling fire drills.

Confidentiality & Other Duties as Assigned

• Practice confidentiality over client, employee, donor, and agency information.
• Perform other duties as assigned.

Be life changing with us. Apply today by submitting a cover letter, resume and completing the employment application at Contact Kristina Stepps, Director of Human Resources at kristinas@cviconline.org with any questions.

APPLICATION DEADLINE: July 3, 2026

CVIC is an equal opportunity employer including disability/veterans.