Administrative Assistant

Job Description:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will provide administrative support to ensure the smooth and efficient operation of the office, with a strong focus on preparing and managing Material Submittals and Pre-Qualification Submittals.

Key Responsibilities:

• Prepare, review, and manage Material Submittals and Pre-Qualification Submittals in accordance with project requirements.
• Utilize Adobe Acrobat and Microsoft Office applications (Word, Excel, and PowerPoint) to create, edit, format, and finalize documents.
• Coordinate with internal departments to gather and compile required documentation for project submissions.
• Maintain accurate digital and physical records, ensuring timely submission and proper document control.
• Perform general administrative duties, including answering calls, scheduling meetings, and organizing files.
• Assist management with office administration and special projects as assigned.
• Prepare reports, presentations, and other business-related documents.
• Manage multiple tasks efficiently while maintaining a high level of accuracy and attention to detail.

Qualifications:

• Proven experience as an Administrative Assistant, preferably within the construction, engineering, or building materials industry.
• Hands-on experience in preparing Material Submittals and Pre-Qualification Submittals is required.
• Proficiency in Adobe Acrobat and Microsoft Office Suite (Word, Excel, and PowerPoint).
• Excellent communication, organizational, and time-management skills.
• Ability to prioritize tasks, meet deadlines, and work effectively under pressure.
• Strong attention to detail and proactive problem-solving skills.
• Bachelor's degree or equivalent qualification preferred.

What We Offer:

• Opportunities for professional growth and career development.
• A collaborative and supportive work environment.
• Competitive salary package.
• Transportation provided.

Work Location: In person