Administrative Assistant

Greycourt & Co., Inc. is an independent, SEC‑registered investment advisory firm serving ultra‑high‑net‑worth families and select institutions. The role we are looking to fill will be based in our Pittsburgh office.

We are seeking an experienced Administrative Assistant with exceptional communication skills, strong attention to detail, and the ability to manage a diverse range of tasks simultaneously. This role reports directly to the Manager of Corporate Administration.

Responsibilities:

• Front desk reception (answering phones, greeting visitors, handling deliveries)
• Providing administrative support (incoming & outgoing mail, FedEx packages, filing, correspondence)
• Assisting with the production of marketing materials and client reports
• Special projects as needed
• Travel arrangements
• Heavy meeting and conference call scheduling
• Expense reconciliation
• Order and stock office supplies
• Order, setup, and cleanup business meeting lunches
• Various light housekeeping duties (monitor general cleanliness of conference rooms, kitchen area, cleanup when needed)

Qualifications:

• Extremely detail-oriented and highly organized
• Ability to multi-task, manage time and projects efficiently and effectively, work well under pressure and deadlines
• Strong communication and interpersonal skills
• Ability to use discretion and maintain confidentiality
• Experience with travel arrangements and expense reconciliation
• Professional telephone etiquette
• Professional appearance and demeanor, with ability to exercise good judgment and discretion
• Computer fluency with MS Office (Word, Power Point, Excel & Outlook) and Adobe.
• Familiarity with contact management software, especially Microsoft Dynamics 365 CRM, a plus
• Maturity and the ability to follow instructions and to work independently
• Punctual, reliable
• Candidates must possess authorization to work permanently in the US. No relocation reimbursement provided.

This role is ideal for someone who thrives in a highly entrepreneurial environment where creative thinking and proactive initiative shape the culture. Greycourt places a strong emphasis on career growth and the development of talent.

Total compensation and benefits will be commensurate with experience.

Greycourt is an equal opportunity employer and does not discriminate against otherwise qualified candidates based on age, race, religion, color, national origin, sex, sexual orientation, gender identity, veteran status, disability status, or any other characteristics protected by applicable law.

Forward resumes to hr@greycourt.com. No phone calls please.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person