Administrative Assistant

About Hearthstone Care

Hearthstone Care is a growing home care organization expanding into licensed home health services. We have established infrastructure, existing contracts, and a newly acquired license — and we’re entering the next phase of growth. We’re looking for a dependable, organized Administrative Assistant to help keep the day-to-day operations running smoothly.

This role is perfect for someone who likes being the person who keeps everything on track — schedules tight, paperwork clean, and communication clear.

What You’ll Do

You’ll support the operational team with core office and coordination work, including:

• Answer and route phone calls, emails, and messages
• Help manage calendars, meetings, and basic scheduling
• Support client intake administration (collect forms, track status, organize files)
• Assist with caregiver/staff paperwork (onboarding packets, document tracking)
• Maintain accurate digital and paper records (scanning, filing, naming, organizing)
• Update spreadsheets and simple trackers (coverage, intake status, staff rosters, etc.)
• Help keep internal systems up to date (scheduling software / databases / shared folders)
• Draft basic correspondence and confirmations
• Handle general office support tasks as needed (supplies, printing, mailing, etc.)

What We’re Looking For

Minimum Qualifications

• Experience in an administrative, office assistant, receptionist, or coordinator role (paid or strong volunteer experience counts)
• Comfortable using email and basic office tools (Outlook and calendars)
• Strong organization skills — you don’t drop balls
• Clear, professional communication (phone + written)
• Ability to handle sensitive information with discretion

Nice to Have (Not Required)

• Experience in healthcare, home care, home health, or a busy service business
• Experience with scheduling tools or CRM-type systems

Schedule & Work Setup

• Hybrid : a mix of remote admin work + occasional local on-site support
• Flexible hours , aligned with operational needs
• May start part-time and grow into full-time based on fit and business growth

Why This Role

• You’ll be part of a growing organization building out something new
• You’ll work closely with a team that moves fast and values reliability
• You’ll gain experience in operations and coordination (great growth path)

Salary: $20- $25 hourly

Additional Job Application Terms

This job is part of LinkedIn’s Full‑Service Hiring beta program. Eligibility is limited to candidates located in and performing services in the United States, excluding those based in Alaska, Hawaii, Nevada, South Carolina, or West Virginia.

We’re committed to making our hiring process as smooth and timely as possible, and we understand that waiting to hear back can add to the anticipation. If you’re a potential fit, our team will reach out within two weeks to progress you to the next stage. If you don’t hear from us in that time, we encourage you to explore other opportunities with our team in the future, and we wish you the very best in your job search.