Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and ensure a smooth workflow across departments. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills. In this role, you will serve as the first point of contact for visitors and callers, manage schedules, handle clerical tasks, and contribute to a positive and efficient office environment. Your proactive approach and strong organizational skills will help us achieve our goals while providing exceptional support to our team.

Duties

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems to answer inquiries, transfer calls, and take messages promptly
• Maintain organized filing systems, including digital records using Google Workspace and Microsoft Office tools
• Perform data entry tasks accurately using computer literacy skills, including QuickBooks for bookkeeping and financial record keeping
• Support calendar management by scheduling appointments, meetings, and coordinating personal assistant tasks as needed
• Assist with office management duties such as supply ordering, inventory tracking, and maintaining cleanliness of common areas
• Provide customer service support by addressing inquiries efficiently and professionally in person or via phone/email
• Proofread documents for accuracy and clarity before distribution or submission
• Handle clerical responsibilities like photocopying, faxing, mailing, and document preparation for various departments

Qualifications

• Proven experience in an office environment with strong clerical skills and organizational abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Familiarity with QuickBooks or similar bookkeeping software is preferred
• Excellent phone etiquette with experience managing multi-line phone systems
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members
• Strong typing skills with high accuracy; attention to detail in proofreading documents
• Previous experience as a receptionist or medical/dental receptionist is advantageous
• Demonstrated ability to manage time efficiently while handling multiple priorities simultaneously
• Knowledge of office management procedures and customer service best practices

Join us as an Administrative Assistant and become an integral part of a vibrant team dedicated to operational excellence! Your enthusiasm, organizational prowess, and commitment to exceptional service will help us create a welcoming environment while supporting our company's success.

Pay: $25.07 - $30.19 per hour

Benefits:

• Employee assistance program
• Flexible schedule
• Paid time off
• Professional development assistance

Work Location: Hybrid remote in Gig Harbor, WA 98335