Administrative Assistant

Administrative Assistant

Position Type: Full-Time
Location: Hybrid (Remote and Brownfield, Texas once a week)
Compensation: Competitive pay based on experience

Job Summary

We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will have experience with QuickBooks, accounts payable processes, and general office administration. This position requires strong communication skills, accuracy, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities

• Manage daily administrative and office support functions
• Process and maintain accounts payable records
• Enter, review, and reconcile invoices in QuickBooks
• Prepare payments and maintain vendor records
• Assist with account reconciliations and financial reporting
• Answer phones, respond to emails, and provide customer support
• Maintain organized filing systems, both electronic and paper
• Schedule meetings, appointments, and coordinate office activities
• Assist management with special projects and other administrative duties as assigned

Qualifications

• Previous experience as an Administrative Assistant, Office Assistant, or similar role
• Proficiency in QuickBooks required
• Knowledge of accounts payable procedures and invoice processing
• Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook)
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Ability to work independently and as part of a team
• Professional communication and interpersonal skills

Preferred Qualifications

• Experience in construction, contracting, or a related industry
• Familiarity with accounts receivable and payroll functions
• Associate degree in Business Administration, Accounting, or related field (preferred but not required)

Benefits

• Competitive salary
• Paid time off
• Opportunities for professional growth and advancement

Pay: $20.00 - $24.00 per hour

Work Location: Hybrid remote in Brownfield, TX 79316