Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to work with us in our funeral home. This vital role offers the opportunity to support daily office operations, streamline administrative processes, and ensure a smooth workflow. The ideal candidate will bring enthusiasm, excellent communication skills, and a proactive attitude to help keep our office running efficiently.

Responsibilities

• Manage front desk duties, greeting visitors and directing them appropriately with professionalism and warmth
• Operate multi-line phone systems, handle incoming calls, and relay messages accurately and promptly
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Perform data entry tasks using tools like Microsoft Office and Excel.
• Provide exceptional customer service by responding to inquiries via phone, email, or in person with courtesy and efficiency
• Support office management tasks such as calendar management, scheduling appointments, and coordinating meetings
• Assist with clerical duties including proofreading documents, preparing reports, and managing correspondence

Requirements

• Proven experience in an office environment or as an administrative assistant with strong clerical skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and basic computer literacy
• Familiarity with QuickBooks or bookkeeping experience is a plus
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Strong phone etiquette skills; experience handling multi-line phone systems preferred
• Bilingual abilities are highly desirable to support diverse client and team interactions
• Previous experience as a dental or medical receptionist or personal assistant is advantageous but not required
• Demonstrated attention to detail through proofreading and data entry accuracy
• Ability to handle confidential information discreetly while maintaining professionalism
• Must be comfortable working with grieving and emotional people.

Join us in creating a vibrant workplace where your organizational talents make a real difference! We value proactive individuals who excel at multitasking and delivering top-tier support. This role offers an engaging environment where your skills will grow while contributing to our company’s success.

Pay: $17.00 per hour

Work Location: In person