Administrative Assistant

Administrative Assistant

Immediate Employment

• • Compensation: $22.00 – $27.00 hourly

Why Join Pyro-Comm?

At Pyro-Comm Systems, Inc., we don’t just install systems—we help protect lives and property every day. Since 1980, we’ve built a reputation as one of California’s leading fire alarm and low-voltage contractors, with offices across Irvine, Carlsbad, and the Bay Area.

What makes us different?

✔ Long-tenured team (many employees with 20+ years!)

✔ Strong reputation for quality and reliability

✔ Steady, growing pipeline of work

✔ Supportive, team-first culture

We are seeking a professional, friendly, and organized Front Desk Receptionist to serve as the first point of contact for visitors, clients, and employees. The Front Desk Receptionist will manage the reception area, handle incoming calls, provide administrative support, and ensure a positive experience for all guests while maintaining efficient office operations.

Qualifications:

• • Proficiency with typing, Microsoft Office Suite (Outlook, Word, Excel, Teams) and general computer skills & office software
  • Excellent verbal and written communication skills
  • Strong organizational and multitasking abilities
  • Professional appearance and demeanor
  • Ability to work independently and as part of a team
  • Strong attention to detail and customer service orientation
  • Ability to sit, stand, and move throughout the workday
  • Ability to use standard office equipment, including computers, phones, printers, and scanners
  • Two years’ minimum experience in customer service
  • Candidates must be U.S. Citizens or Permanent Residents
  • All applicants must be authorized to work in the United States on a full-time basis

Responsibilities:

• • Welcome visitors, clients, and vendors in a professional and courteous manner
  • Answer, screen, and direct incoming phone calls
  • Manage the reception area, ensuring it remains clean, organized, and presentable
  • Handle incoming and outgoing mail, packages, and deliveries
  • Order and maintain office supplies and inventory
  • Manage delivery service accounts and vendor relationships, including FedEx, Costco, Amazon and other approved vendors
  • Assist with administrative tasks such as data entry, filing, scanning, and document preparation
  • Provide administrative support for fleet-related projects and operational needs
  • Maintain fleet-related records and files, inventory tracking, and fleet-related software for 50 company vehicles
  • Support safety in maintaining weekly compliance logs
  • Maintain visitor logs and issue visitor badges as needed
  • Support various departments with clerical and administrative duties
  • Respond to general inquiries and direct requests to the appropriate personnel
  • Maintain confidentiality of sensitive information
  • Follow company policies, procedures, safety, and security protocols
  • Perform other duties and support special projects as assigned

Physical and Environmental Demands

• • Sitting – Constantly (6-8 hours/daily)
  • Walking – Occasionally (0-3 hours/daily)
  • Standing- Occasionally (0-3 hours/daily)
  • Standing on Ladder- Seldom (0-3 hours/daily)
  • Bending (Neck and Waist) – Occasionally (0-3 hours/daily)
  • Twisting (Neck and Waist) – Occasionally (0-3 hours/daily)
  • Lifting 0-20 Lbs. – Seldom (0-3 hours/daily)
  • Carrying 0-20 Lbs. – Seldom (0-3 hours/daily)

What We Offer

• • Medical, Dental, and Vision plans
  • Company-paid Life/AD&D & Long-Term Disability
  • Optional AFLAC supplemental coverage
  • 401(k) retirement plan
  • Paid vacation + California sick leave
  • Paid holidays

Apply today and build a long-term career with a company that values your expertise.

Pyro-Comm Systems, Inc.

Empowering Safety. Enabling Innovation.

Pyro-Comm Systems, Inc. is an equal opportunity employer. All qualified candidates will be considered regardless of race, color, religion, national origin, sex, genetic information, age, disability, or veteran status

No recruiters please