Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes. The ideal candidate will bring enthusiasm, excellent communication skills, and a proactive approach to managing a busy office setting. Your energy and attention to detail will help keep our workplace running smoothly and efficiently. This paid position is perfect for someone eager to grow their administrative expertise in a fast-paced environment.

Responsibilities

• Serve as the front desk ambassador by answering multi-line phone systems.
• Manage calendar appointments, schedule meetings, and coordinate office events with precision using Microsoft Office and Google Workspace tools.
• Perform data entry, maintain filing systems, and handle document proofreading to ensure accuracy and organization.
• Utilize QuickBooks for basic bookkeeping tasks such as invoicing, expense tracking, and financial record keeping.
• Support office management duties including supply ordering, filing, and maintaining office equipment.
• Assist with clerical tasks such as typing correspondence, preparing reports, and managing email communications with professionalism.
• Provide bilingual support when needed to facilitate clear communication with team members and external parties.

Experience

• Proven office experience or administrative background demonstrating strong organizational skills and attention to detail.
• Familiarity with multi-line phone systems, phone etiquette, and customer support best practices.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and basic computer literacy skills.
• Experience with data entry, filing systems, proofreading documents, and managing calendars effectively.
• Prior experience in roles such as medical receptionist or dental receptionist is a plus but not required.
• Knowledge of bookkeeping software like QuickBooks or similar tools is advantageous.
• Strong organizational skills combined with excellent time management abilities to prioritize tasks efficiently. Join us in creating a vibrant workplace where your administrative talents will shine! We value energetic individuals who are eager to contribute their skills while growing professionally in a supportive environment. This paid role offers the chance to develop your office management expertise while making a meaningful impact every day!

Preferred Skills:

• Chinese/Mandarin language skills are strongly preferred, as this role involves frequent communication with Mandarin-speaking team members and business partners.

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• Employee discount
• Health insurance
• Paid time off

Work Location: In person