Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. The ideal candidate will bring a proactive attitude, excellent organizational skills, and a passion for maintaining a smooth-running office environment. Your contributions will help ensure our administrative processes are seamless, allowing the team to focus on achieving their goals with confidence and clarity.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette.
• Operate multi-line phone systems efficiently, handling inquiries and routing calls accurately.
• Perform data entry tasks using Microsoft Office, Google Workspace, and QuickBooks to maintain accurate records.
• Coordinate calendar management and scheduling for meetings, appointments, and events.
• Handle clerical duties such as filing, proofreading documents, and managing correspondence to support office functions.
• Provide customer support by responding promptly to inquiries via phone or email, ensuring excellent service at all times.
• Assist with office management tasks including supply inventory, organization of files, and maintaining a clean workspace.
• Support bookkeeping activities and basic bookkeeping using QuickBooks or similar software as needed.
• Maintain professionalism in all interactions, demonstrating strong time management skills and attention to detail in every task.

Qualifications

• Proven experience in an office environment with strong clerical and administrative skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry tools.
• Familiarity with QuickBooks or other bookkeeping software is preferred.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills; bilingual abilities are a plus.
• Experience working at a front desk or as a receptionist in medical or dental settings is advantageous.
• Demonstrated ability to manage multi-line phone systems and provide outstanding customer service.
• High school diploma or equivalent; additional administrative training or certification is a plus. Join us as an Administrative Assistant and become an integral part of a vibrant team dedicated to excellence! Your energy, organization, and commitment will help create a welcoming environment while supporting our operational success every day!

Pay: $23.00 - $26.00 per hour

Work Location: In person