Administrative Assistant

ABOUT SPICE N' MORE

Spice N' More Corp. is a Brooklyn-based food production and distribution company supplying spices and specialty food products to supermarkets and distributors across the United States. As we continue to grow, we are seeking a dependable and organized Administrative Assistant to keep our daily operations running smoothly.

POSITION SUMMARY

The Administrative Assistant is a central support role for our executive team and daily operations. You will handle customer communication, process orders, assist with bookkeeping, and keep the office organized. The ideal candidate is detail-oriented, self-motivated, and comfortable working in a fast-paced environment.

KEY RESPONSIBILITIES

• Provide administrative support to the CEO and operations team
• Answer and professionally direct all incoming calls and customer inquiries
• Process customer orders received via phone and email
• Generate invoices and assist with payment processing and deposits
• Assist with bookkeeping tasks using QuickBooks Enterprise
• Maintain and organize company records, files, and correspondence
• Sort and distribute incoming mail
• Monitor and reorder office supplies as needed
• Support special projects and operational tasks as assigned

REQUIRED QUALIFICATIONS

• 2+ years of administrative, office, or bookkeeping experience
• Proficiency in QuickBooks or similar accounting software
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills (English required)
• Proficiency in Microsoft Office and/or Google Workspace

PREFERRED QUALIFICATIONS

• Experience in food distribution, logistics, or a related industry
• Bilingual or multilingual (Spanish and/or Arabic strongly preferred)
• Associate's or Bachelor's degree

WHAT WE OFFER

• Competitive hourly compensation ($20–$24/hr based on experience)
• Paid time off
• Stable, long-term position in a growing company
• Hands-on experience with a nationally distributed product line

Pay: $20.00 - $24.00 per hour

Benefits:

• Employee discount
• Paid time off

Work Location: In person