Administrative Assistant

Overview
Join our dynamic team as an Administrative Assistant and become the vital support system that keeps our office running smoothly and efficiently! This energetic role offers the opportunity to showcase your organizational prowess, customer service skills, and office management expertise. You will be the first point of contact for callers, manage essential administrative tasks, and ensure seamless daily operations. If you thrive in a fast-paced environment and enjoy multitasking with a positive attitude, this position is perfect for you!

Responsibilities

• Perform basic bookkeeping tasks using QuickBooks or similar accounting software to support office financial processes
• Manage multi-line phone systems, answer inquiries promptly, and direct calls to appropriate departments with proper phone etiquette
• Handle data entry, filing, and document proofreading to maintain accurate records and organized files
• Utilize Microsoft Office Suite tools to prepare reports, correspondence, and presentations
• Coordinate calendar management, schedule appointments, and assist with meeting arrangements for staff and executives
• Support office management duties such as ordering supplies, maintaining inventory, and overseeing general administrative functionsRequirements
• Proven experience in an office environment with clerical or administrative responsibilities
• Strong computer literacy including proficiency in QuickBooks, Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry skills
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy setting
• Exceptional communication skills in both English and bilingual capabilities are highly desirable
• Experience with multi-line phone systems, front desk operations, and customer support roles such as medical or dental receptionist is a plus
• Knowledge of office management practices including filing systems, proofreading documents, and calendar management
• Personal assistant or medical receptionist experience is advantageous but not required
• Ability to handle confidential information discreetly while demonstrating strong time management skills

This role offers a vibrant work environment where your proactive approach will make a real difference. We are committed to supporting your professional growth while providing a positive workplace experience. If you’re ready to bring energy, organization, and excellent service to our team—apply today!

Pay: $16.00 - $18.00 per hour

Benefits:

• Paid time off

Work Location: In person