Administrative Assistant

Job Overview
We are seeking a dynamic and strategic Director of Operations to assist our growing and fast-paced real estate team! Our team is looking for a detail-oriented admin to assist us with getting a file from under contract to closing, maintaining a positive relationship with clients & referral partners, and assist with day-to-day functions of our team

Responsibilities

• Manage all residential transaction from executed contract through closing
• Review contracts, addendums, and deadlines for accuracy and compliance.
• Coordinate with clients, lenders, title companies, inspectors, appraisers, and cooperating agents.
• Track contingency deadlines, financing dates, appraisal deadlines, and closing milestones.
• Maintain transaction files and ensure compliance with brokerage and state requirements.
• Provide proactive communication to buyers and sellers throughout the transaction.
• Troubleshoot issues that arise during inspections, financing, title, appraisal, or closing.
• Assist team leader and associate agents with tasks needed throughout transaction
• Use our systems and processes to ensure a 5-star client experience
• Maintain standard operating procedures for the team

Experience

• 1+ years of real estate transaction management, operations, or administrative leadership experience.
• Michigan real estate experience strongly preferred.
• Excellent organizational and project management skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple transactions simultaneously.
• High attention to detail.
• Proficiency with CRM systems, transaction management software, and Microsoft Office or Google Workspace.

Ideal Candidate Traits

• Highly organized and detail-oriented.
• Calm under pressure.
• Strong problem solver.
• Proactive communicator.
• Process-driven.
• Service-minded.
• Able to hold agents and vendors accountable.
• Comfortable making decisions independently.
• Protects the client experience at all costs.

Compensation Structure;

Pay range between $20-22 an hour based on experience and qualifications with a transactional bonus structure. Paid-time off and allowance towards health insurance.

Pay: $22.00 - $27.00 per hour

Benefits:

• Paid time off

Work Location: In person