Administrative Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and ensure a welcoming environment for clients and staff alike. The ideal candidate will bring enthusiasm, exceptional organizational skills, and a proactive attitude to help keep our office running smoothly. Whether managing schedules, handling correspondence, or providing top-tier customer service, you’ll be at the heart of our operations, making a positive impact every day.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems to handle incoming calls efficiently and courteously
• Maintain accurate data entry records using computer skills and software such as Microsoft Office and Google Workspace
• Organize and file documents systematically, ensuring easy retrieval and confidentiality
• Assist with calendar management, scheduling appointments, meetings, and reminders for staff and executives
• Support bookkeeping tasks using or similar accounting software to track expenses and invoices
• Provide customer support by addressing inquiries promptly via phone or email, ensuring excellent service at all times
• Perform clerical duties including proofreading documents, managing correspondence, and preparing reports
• Coordinate office management activities to ensure smooth daily operations and supply inventory control

Skills

• Proven experience in office management or administrative roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Excellent typing speed and accuracy for efficient data entry and document preparation
• Familiarity with QuickBooks for bookkeeping and financial record-keeping
• Strong multi-tasking abilities with effective time management skills to prioritize tasks efficiently
• Exceptional customer service skills with professional phone etiquette and interpersonal communication
• Experience as a dental or medical receptionist is advantageous but not required; relevant personal assistant experience is valued too
• Knowledge of office equipment such as multi-line phones, fax machines, printers, and scanners
• Attention to detail in proofreading documents and maintaining accurate records

Join us in this exciting role where your organizational talents will shine! We are committed to fostering a supportive environment that values your contributions while offering opportunities for growth. This paid position ensures your efforts are recognized as you help us deliver outstanding service every day!

Pay: $22.50 - $30.00 per hour

Benefits:

• Flexible schedule
• Relocation assistance
• Retirement plan

Work Location: In person