Administrative Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess a strong foundation in office management and clerical tasks. Your proactive approach will ensure smooth administrative processes and create a welcoming environment for clients, visitors, and team members alike. This paid position is perfect for someone eager to grow their career in a fast-paced, supportive setting.

Duties

• Help with front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems to handle incoming calls efficiently and route messages accurately
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Perform data entry tasks using Microsoft Office, and other office software to update records and databases
• Support calendar management by scheduling appointments, meetings, and reminders
• Provide customer support through courteous communication, addressing inquiries promptly and professionally
• Conduct proofreading of correspondence, reports, and other documents to ensure accuracy and clarity
• Handle clerical responsibilities such as copying, scanning, faxing
• Support office management activities to improve overall efficiency and organization

Skills

• Proven experience in an administrative or clerical role with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent computer literacy including data entry, file management, and document proofreading skills
• Strong multi-tasking abilities with effective time management skills in a fast-paced environment
• Exceptional phone etiquette with experience managing multi-line phone systems
• Bilingual abilities are a plus for supporting diverse client needs
• Experience working as a receptionist is advantageous
• Personal assistant or office management experience enhances your fit for this role
• Knowledge of office management best practices combined with excellent customer service skills

Join us as an Administrative Assistant where your energy fuels our success! Bring your organizational talent, technical skills, and positive attitude to help us create a vibrant workplace. We value your contribution and are committed to supporting your professional growth every step of the way!

Pay: $19.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person