Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization. The ideal candidate is proactive, tech-savvy, and excels at multitasking in a fast-paced setting.

Responsibilities

• Manage front desk operations, including greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
• Perform data entry tasks accurately using productivity software such as Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and record keeping
• Coordinate calendar management, schedule appointments, meetings, and events efficiently while maintaining organization through calendar tools
• Handle clerical duties such as filing, proofreading documents, and maintaining organized office records with precision
• Provide excellent customer service by responding promptly to inquiries via phone, email, or in person, ensuring positive interactions at all times
• Support office management tasks including supply inventory, document preparation, and general administrative support for various departments
• Assist with specialized roles such as medical or dental receptionist duties when needed, including patient check-in/out and appointment scheduling

Experience

• Previous office experience with a strong background in administrative support or clerical roles is preferred
• Proven proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and QuickBooks for bookkeeping tasks
• Experience managing multi-line phone systems and demonstrating excellent phone etiquette is essential
• Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
• Demonstrated organizational skills with the ability to prioritize tasks efficiently in a busy environment
• Personal assistant or medical/dental receptionist experience is a plus but not required
• Strong typing skills with attention to detail for data entry, proofreading, and document management

Join us in a role where your organizational expertise makes a real impact! We value energetic professionals who thrive on helping others succeed. This position offers the chance to grow your career while supporting a vibrant team dedicated to excellence.

Pay: $15.00 - $17.00 per hour

Work Location: In person