Administrative Assistant

Position Summary

We are seeking a highly organized, detail-oriented Part-Time Administrative Assistant to support our team with day-to-day administrative tasks and office operations. This role is ideal for someone who is proactive, dependable, and enjoys working in a fast-paced environment. The ideal candidate is organized, communicates effectively, and is eager to support multiple projects.

Responsibilities

• Answer emails and general office inquiries in a professional and timely manner.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, organize, and maintain digital files, documents, and spreadsheets.
• Perform data entry and assist with reports, proposals, and presentations.
• Assist with invoicing, expense tracking, and other administrative support as needed.
• Communicate with clients, vendors, and team members to ensure timely follow-up.
• Support event planning by assisting with timelines, logistics, vendor communication, and project organization.
• Perform other administrative duties as assigned.

Qualifications

• Previous administrative, office, or customer service experience preferred.
• Excellent organizational and time management skills with strong attention to detail.
• Strong written and verbal communication skills.
• Proficiency with Google Workspace, including Google Sheets, Google Docs, Google Drive, Gmail, and Google Calendar.
• Comfortable learning new software and office systems.
• Proficiency in Quickbooks.
• Ability to prioritize multiple tasks and work independently while managing deadlines.
• Professional, positive, and dependable attitude.
• Basic understanding of event planning, production timelines, and event logistics preferred.
• Experience with bookkeeping software, CRM platforms, or project management tools is a bonus.

Pay: $25.00 per hour

Work Location: Hybrid remote in San Diego, CA 92101