Administrative Assistant 3

About this Job

Minimum Qualifications

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Provides follow-up for distributed reports, survey and other materials required by the KDSON director.
• Logs all incoming and outgoing documents related to responsibilities.
• Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
• Coordinates and works closely with the Director to ensure that all information is forwarded to and received from faculty by required deadlines.
• Reports on submissions on all required reports and specially gathered data.
• Represents the Director & other Nursing Administrators through telephone and personal contacts in appropriate situations.
• Sends notifications of meetings to departments/faculty/staff through email for Director.
• Prepares supply orders for KDSON.
• Provides correct and accurate information to students, faculty and the public in a courteous manner in person or on the phone

• Assesses the urgency and importance of situations as they arise and takes appropriate action.
• In the Director’s absence, works with the Associate Directors & faculty to ensure that student requests for action and information are finished in a timely manner.
• Coordinates special projects as assigned.
• Completes, processes and monitors payroll timesheets for KDSON student workers.
• Learns and effectively uses technology necessary in the efficient completion of duties.
• Recruits and trains student workers. Plans and assigns work effectively and assist when needed.
• Completes other job responsibilities and duties as assigned.

Position Specific Details:

Appointment Type: Probational

Work Location: Kitty Degree School of Nursing on the main campus of ULM

Work Schedule: University Hours are 7:30-5:00 (Monday through Thursday) and 7:30 t0 11:30 (Fridays)

• Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.