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Administrative Assistant 3 - CAS Dean's Office
Admin Assistant 3
The University of New Mexico College of Arts & Sciences seeks a full-time Administrative Assistant to serve as backup at the front desk at the Dean’s Office and provide general support and assistance for a variety of activities and tasks to include but not limited to TA/GA/RA Graduate Assistantships, Student Academic Scholarships, Payroll & Leave Usage processing, and Course Scheduling process backup.
The Administrative Assistant will also provide Outreach/Marketing & Event Planning support to three academic centers: The Institute for American Indian Research (IFAIR), the Institute for Medieval Studies (IMS), and the Feminist Research Institute (FRI).
****The final salary for this position is dependent upon total Education and Experience****
See the Position Description for additional information.
- If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
- Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
- All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
- Excellent customer service skills and professional demeanor
- Ability to work independently and manage/prioritize multiple projects
- Payroll processing such as Banner/PHATIME and UKG/LoboTime
- Event planning and coordination experience
- Marketing skills via social media, newsletter development, and/or web development
- Experience as a UNM P-Card holder to include reallocation and reconciliation, UNM purchasing systems including Chrome River and LoboMart
- Experience using MyReports functions
Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.
Please attach an updated Cover Letter detailing your interest and relevant experience, Resume/UNMJobs application, and provide contact information for at least 3 Professional References from current and/or past Supervisors.Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.
The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.
The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.
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