ADMINISTRATIVE ASSISTANT 5

About this Job

www.doc.louisiana.gov

ELAYN HUNT CORRECTIONAL CENTER

St. Gabriel, LA

At the Louisiana Department of Corrections, our mission is to promote public safety and strengthen communities through fair, professional, and responsive corrections services. We are committed to protecting the people of Louisiana with integrity, accountability, and a deep respect for the rights and dignity of all.

This is an opportunity to become part of a dedicated team supporting public safety, working in a correctional facility where professionalism, resilience, and teamwork are essential.

The incumbent of this position serves as an executive assistant to the Corrections Warden 4 of Elayn Hunt Correctional Center. As the first line assistant to the Warden of this facility, the incumbent is expected to perform administrative assignments of a confidential and highly complex nature on a daily basis. To be successful at this task, the incumbent must maintain a working knowledge of Department of Corrections Regulations and Institutional Policies which relate to the overall function and operation of this facility.

Why work for DOC?

• Culture: DOC values and supports employees through numerous recognition programs, creating a sense of community, prioritizing internal promotional opportunities, clear communication, and professional development.
• Growth: Professional growth is encouraged at DOC through numerous avenues.
• Benefits: DOC offers a generous benefits package including; a defined benefit pension plan, health insurance that is also available post retirement, at least 10 paid holidays, sick and annual leave that rolls over from year to year, paid or time off accrued for hours worked over 40 per week, a deferred compensation plan, a flexible benefits plan, alternate work schedules etc. Alternative work schedules including 4/10’s MAY be an available benefit for certain positions upon meeting the policy requirements.

Please visit our website by clicking here to learn more about DOC, our facilities, and our mission.

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
• Managing Projects: The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline.
• Thinking Critically: The ability to generate ideas, manipulate ideas, and make unconventional connections to develop original approaches.

Minimum Qualifications

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Serve as a confidential liaison to the Warden. As a member of the facility’s executive staff, the incumbent will attend private meetings, receive and communicate (orally and in writing) highly sensitive and confidential information, and be solely responsible for maintaining confidential materials.
• The incumbent screens all mail and phone calls on behalf of the Warden and determines what should be delivered to the Warden and what can be handled by the various Division/Department Heads. This includes exercising judgment in referring inmate-related calls, such as complaints or emergencies, to the proper Division Head for handling and ensuring a timely response to such calls. In screening calls, the incumbent must act as an administrative liaison between the Warden and DOC officials, institutional personnel and department heads, attorneys, inmates’ families, law enforcement officials, elected state officials, and other state agencies.
• Incumbent serves as the payroll officer for the Warden’s Office and is responsible for reporting and maintaining payroll documentation on the Warden and assigned staff.
• Provide functional supervision to clerical staff that is directly supervised by Deputy Wardens and Assistant Wardens. Proofreads all letters, reports, and/or forms prepared by other offices that require the Warden’s signature. Make independent decisions for those that may require revision in accordance with the Warden’s philosophy.

Position-Specific Details:

• Current permanent status classified LA State employees may be required to accept a probational appointment if accepted.
• An employee selected for a promotion may be required to serve a trial detail prior to being permanently promoted.
• This posting may also be used to fill a vacancy as a temporary job appointment. If filled as a temporary job appointment, should a permanent position become available, the employee may be converted to a probational appointment.

Other Important Information:

• IMPORTANT: In the supplemental questions section, applicants must authorize the HR Office of DPS&C-Corrections Services to contact prior employers to check references under the Prison Rape Elimination Act (PREA), to be considered for employment, by answering ‘YES’ to the PREA question.
• Any degree, certificate, special license, or DD-214 must be verified by official documentation prior to hire.
• Any qualifying experience that is based on college credit/college hours should have an accompanying transcript for verification.
  • This is a 24-hour facility.
  • This Agency is a Drug Free Workplace.

How to Apply:

No Civil Service test score is required in order to be considered for this vacancy.

Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

• There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor/manager has 90 days from the closing date of the announcement to make a hiring decision. Specific information about this job will be provided to you in the interview process, should you be selected.

The Louisiana Department of Public Safety and Corrections - Corrections Services is an Equal Opportunity Employer and does not discriminate based on any non-merit factor including disability.

For further information about this vacancy contact:

Hilary Dugar

Human Resources Department

Elayn Hunt Correctional Center

Ph: (225) 319-4128

Fax: (225) 319-4592