Administrative Assistant-.5 FTE

OMC Core Behavior Standards:

Create Teamwork Lead with Honesty & Integrity Convey Compassion Show Respect Pursue Quality

Osceola Medical Center is committed to implementing these behavior standards as a foundation for how we hire, develop, and retain our team members. By intentionally selecting candidates whose values and behaviors align with these standards, we ensure that our mission is lived out every day, creating an environment where patients feel valued, respected, and confident that OMC is the place for all their healthcare needs.

Job Summary:

Osceola Medical Center is seeking a motivated, organized, and professional Entry-Level Administrative Assistant to support the Chief People Officer and Executive Director of Operations. This role is ideal for someone beginning their administrative career who enjoys helping teams stay organized, communicating with a variety of people, and contributing to a positive healthcare environment.

The Administrative Assistant will provide day-to-day clerical and administrative support, assist with scheduling and coordination, maintain confidential records, and help support departmental projects and initiatives.

Qualifications:

• High school diploma or equivalent required
• Associate degree in business administration, healthcare administration, or related field preferred
• Previous administrative, customer service, internship, or office experience preferred but not required
• Strong organizational and time management skills
• Excellent verbal and written communication abilities
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to multitask and prioritize responsibilities
• Professional demeanor and strong attention to detail
• Ability to handle confidential information with discretion
• Positive attitude and willingness to learn

Responsibilities include:

• Provide administrative support to the Chief People Officer and Executive Director of Operations
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare meeting agendas, take meeting minutes, and distribute follow-up information
• Assist with organizing employee files, reports, and departmental documents
• Maintain confidentiality of employee, operational, and organizational information
• Answer phones, respond to emails, and greet visitors professionally
• Assist with onboarding and employee engagement activities
• Support special projects, events, and internal communications
• Coordinate office supplies and maintain organized workspaces
• Perform data entry and basic reporting tasks accurately and efficiently
• Collaborate with team members across departments to support operational needs

Knowledge, Skills, and Abilities:

• Strong interpersonal skills and customer service mindset
• Interest in healthcare administration, human resources, or operations
• Self-motivated and dependable
• Comfortable working in a fast-paced environment
• Team-oriented with a collaborative approach
• Excellent problem solver

Physical Requirements for the Role:

Sitting for long periods of time at desk, use of keyboard for much of role, manual dexterity required to manipulate small objects such as a keyboard, etc.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Behavior-Based Leadership Expectations:

Successful candidates will:

• Treat every patient, visitor, and team member with dignity and respect
• Take ownership of their actions and follow through on commitments
• Adapt positively to change and support new initiatives
• Contribute to a culture of trust, collaboration, and accountability
• Consistently act in ways that support OMC’s mission and values

Why Join OMC?

At OMC, we don’t just hire for skills—we hire for behaviors that align with our mission. We invest in team members who are committed to making a meaningful difference in the lives of our patients and in the communities we serve.

Osceola Medical Center is an equal opportunity employer and is committed to creating an inclusive environment for all employees.