Administrative assistant

Job Overview

Cherished Ceremonies Weddings is a premier wedding planning and event coordination company dedicated to creating unforgettable celebrations. We specialise in personalised wedding planning, event design, vendor coordination, and day-of event management, ensuring every detail is handled with care and professionalism. We are seeking a highly organised and proactive Administrative Assistant to join our dedicated team. This is a full-time position based in our office in Tampa, Florida, United States. The ideal candidate will be the backbone of our daily operations, providing essential support to our wedding planners and contributing to the seamless execution of our clients' dream events.

Responsibilities

• Manage company calendars, schedule client consultations, and coordinate internal team meetings.
• Serve as the first point of contact for client and vendor enquiries via phone and email, providing a professional and welcoming experience.
• Assist with the preparation, proofreading, and distribution of client proposals, contracts, and event timelines.
• Maintain and organise client files, vendor databases, and other critical company documents with meticulous attention to detail.
• Liaise with vendors to confirm bookings, track payments, and communicate event details.
• Provide general administrative support, including data entry, filing, managing office supplies, and preparing reports.
• Support the event planning team with ad-hoc research and administrative tasks as needed to ensure successful event delivery.

Qualifications

• Proven experience working as an Administrative Assistant or in a similar office support role.
• Exceptional organisational and time-management skills, with a proven ability to prioritise tasks and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• High level of proficiency in the Microsoft Office Suite (Word, Excel, Outlook).
• A proactive, detail-oriented approach to problem-solving.
• Strong interpersonal skills and the ability to work effectively both independently and as part of a collaborative team.
• Experience within the events, wedding, or hospitality industry is advantageous but not essential.

What We Offer

• A competitive salary of $26 - $39 USD per hour, dependent on experience.
• An opportunity to be part of a creative, passionate, and supportive team.
• A dynamic work environment where you will play a key role in creating joyous and memorable occasions.