Administrative Assistant

Job Title: Administrative Assistant
Company: Doctor Management Service
Employment Type: Full-Time

Job Overview

Doctor Management Service is a leading, California-based provider of medical billing and coding services with over 15 years of experience supporting physicians and healthcare facilities across the USA. We pride ourselves on delivering customised solutions that increase revenue, improve insurance negotiations, and reduce overheads for our valued clients. We are seeking a highly organised and proactive Administrative Assistant to join our dedicated team. The ideal candidate will be a detail-oriented professional who thrives in a fast-paced environment and is committed to providing exceptional administrative support to ensure our operations run smoothly.

Responsibilities

* Provide comprehensive administrative support to the management and billing teams, including managing schedules, organising meetings, and handling correspondence.
* Act as a first point of contact, professionally answering and directing phone calls and responding to email enquiries.
* Prepare and edit documents, reports, and presentations with a high degree of accuracy.
* Maintain and organise digital and physical filing systems, ensuring information is secure and easily accessible.
* Perform data entry tasks and assist in maintaining the company’s client database.
* Liaise with healthcare clients to handle administrative queries and provide outstanding customer service.
* Assist with ad-hoc projects and perform other administrative duties as required.

Qualifications

* Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar administrative role.
* Excellent proficiency in the MS Office Suite (Word, Excel, Outlook, PowerPoint).
* Exceptional organisational and time-management skills with the ability to prioritise tasks effectively.
* Strong written and verbal communication skills.
* A high level of attention to detail and a commitment to accuracy.
* The ability to handle confidential information with discretion and professionalism.
* Experience within the healthcare or medical billing industry is highly desirable but not essential.

What We Offer

* A competitive salary of $20 - $27 USD per hour, commensurate with experience.
* The opportunity to be part of a stable and respected company with a 15-year track record of success.
* A supportive and collaborative team environment.
* Opportunities for professional growth and development.