Administrative Assistant

Administrative Assistant

Company: Industry Electric Systems, Inc
Location: Enfield, Connecticut, United States
Employment Type: FULL_TIME
Salary: $20 - $40 USD per hour

Job Overview

Industry Electric Systems, Inc is a professional electrical services company dedicated to providing reliable, safe, and high-quality electrical solutions for residential, commercial, and industrial clients. With a specialisation in installation, maintenance, and system upgrades, we are driven by a commitment to safety, efficiency, and complete customer satisfaction. We are currently seeking a diligent and organised Administrative Assistant to join our team in Enfield. The successful candidate will play a vital role in our daily operations, providing essential support to our team of skilled professionals and ensuring the smooth running of our office. This position is ideal for a proactive individual who thrives in a dynamic environment and shares our commitment to professionalism, integrity, and service excellence.

Responsibilities

 

• Manage and direct incoming phone calls, emails, and other correspondence in a professional and timely manner.
• Coordinate and schedule appointments, meetings, and site visits for the technical team, ensuring calendars are accurately maintained.
• Prepare, format, and proofread a variety of documents, including reports, invoices, and client quotations.
• Maintain organised and accurate digital and physical filing systems for all company records and project documentation.
• Monitor office supplies, manage inventory, and place orders as needed to ensure the office is well-equipped.
• Serve as the first point of contact for clients, providing outstanding customer service and handling enquiries effectively.
• Assist with data entry, basic bookkeeping tasks, and processing of invoices to support the accounts department.
• Liaise with clients, suppliers, and internal team members to facilitate clear and efficient communication across all projects.

Qualifications

 

• Proven experience in an administrative, office support, or a similar role.
• Exceptional organisational and time-management skills, with a proven ability to prioritise tasks effectively.
• Strong verbal and written communication skills with a professional and courteous manner.
• Proficiency in the Microsoft Office Suite, particularly Word, Excel, and Outlook.
• A high degree of attention to detail and a commitment to accuracy in all tasks.
• The ability to work independently with minimal supervision whilst also being a collaborative and supportive team member.
• A positive attitude and a strong commitment to providing excellent customer service.
• Previous experience working within the construction or trade services industry is highly desirable but not essential.
• Familiarity with scheduling or CRM software would be considered an advantage.