Office Assistant/Receptionist

Job Overview
We are seeking a dynamic and organized Office Assistant/Receptionist to join our team! This vital role offers the opportunity to be the welcoming face of our organization while ensuring smooth daily operations. You will manage front desk responsibilities, handle multi-line phone systems, and provide essential administrative support. Your proactive attitude and excellent communication skills will help create a positive environment. This paid position is perfect for someone eager to develop their office management skills and contribute to a thriving workplace. Shift is 7am - 3pm, Monday through Friday.

Duties

• Answer multi-line phone systems promptly with courteous phone etiquette
• Manage appointment scheduling
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Assist with bookkeeping tasks using QuickBooks desktop and support basic office management functions
• Handle incoming and outgoing correspondence, including emails, mail, and packages
• Support clerical tasks such as scanning, photocopying, and maintaining organized records (paper & digital)

Skills

• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent organizational skills with the ability to prioritize tasks effectively
• Experience with multi-line phone systems and phone etiquette standards
• Previous office experience or clerical background preferred
• Knowledge of QuickBooks desktop for basic bookkeeping tasks; data entry skills are essential
• Strong typing skills with attention to detail for proofreading and document accuracy
• Exceptional customer service skills with a friendly, professional demeanor
• Time management skills to handle multiple responsibilities efficiently
• Personal assistant or administrative experience is beneficial for supporting team members effectively

Join us in creating a welcoming environment while honing your administrative talents! This role offers an engaging opportunity to develop your office management expertise within a supportive team dedicated to excellence.

Pay: $22.00 - $26.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person