Administrative Assistant - AAVP Research and Graduate Studies

Why Work at BYU

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life.”

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it hard to imagine a more inspiring place to work.

Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints.

Administrative Assistant - AAVP Research and Graduate Studies

Provides high-level administrative and operational support to the Associate Academic Vice President for Research and Graduate Studies, coordinating key initiatives and managing BYU’s participation in the Utah Conference on Undergraduate Research (UCUR).

What you will be doing in this position

Project Management:

• Manage all AAVP projects and assignments. Research and compile confidential data and makes recommendations to AAVP to complete projects and/or resolve confidential issues.
• Track and advise AAVP regarding distribution of capital equipment, gift and endowment funds, which are distributed to colleges, departments and/or faculty across the university.
• Review and evaluate financial transactions related to organizations reporting to the AAVP for compliance with policies.
• Prepare purchase requisitions, spend authorizations, expense reports, budget adjustments and journal entries. Approve same for some offices reporting to AAVP.
• Act as BYU liaison to and member of the statewide Utah Conference on Undergraduate Research (UCUR) steering committee. Administers all aspects of the university’s participation with and participation in UCUR (7-month process).
• Administer the organization of the Utah Conference on Undergraduate Research (UCUR) when it is BYU’s turn to host (every seven years, including in 2027).
• Manage the reviews and awarding of the annual Scholarly and Creative Works grants and the Women’s Research initiative grants.
• Administer and manage program budgets and reports for internal university research grants, including IDRs and the Snow, McKay, Widstoe, and Clark Grants.
• Assist AAVP on ad hoc committee assignments, such as Dean Search committees and Faculty Rank and Status Appeal committees.
• Assist with AAVP with space management issues including the remodel and/or construction of academic buildings and research space.
• Support the AAVP on university policy reviews and revisions, external funding agency issues and reporting, etc. compile data and present potential resolutions to AAVP.

Administrative Duties:

• Manage all appointments and meetings for AAVP
• Field all calls to AAVP
• Coordinate travel for AAVP and accompanying parties
• Support professorial activities of AAVP
• Provide administrative support for AAVP in aspects of their faculty appointment
• Prepare materials for and participate in University Research Council meetings
• General office and file management

What qualifies you for this this role

Required:

• College degree OR 5 years high education experience or equivalent combination of education and experience

Preferred:

• College degree and 5+ years higher education work experience

Skills, abilities, knowledge, licenses, certifications:

Required:

• Handle confidential and critical information with discretion
• Firm and tactful, yet friendly manner in working with individuals on and off campus. Ability to diffuse volatile interactions at times
• Serve as a resource for knowledge of university policies, procedures and campus facilities
• Familiarity with University units

Preferred:

• General office computing skills
• Exceptional professional interpersonal skills in conducting the business of the AAVP office in a variety of venues (Church, University, and State)
• Familiarity with University systems (financial, travel, HR, etc.)

Required Documents:

All Staff positions require a resume.

Refer to the Job Posting for any additional required documents.

Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.

Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!