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Administrative Assistant (Administrative Officer III)
Open Recruitment
Position Specific Recruitment
This is a position specific recruitment and is open to anyone who meets the minimum and selective qualifications listed below. The resulting list of eligibles will be used to fill this Maryland Department of Transportation Maryland Aviation Administration position or function only. You will need to reapply for any future recruitment conducted for this job classification.
The Maryland Aviation Administration (MAA) is the owner & operator of both BWI Thurgood Marshall and Martin State Airports, serving over 27 million passengers annually.
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The MAA is currently accepting applications for the position of Administrative Assistant (Administrative Officer III) within the Office of Environmental Compliance and Sustainability at the Baltimore/Washington International Thurgood Marshall Airport (BWI Marshall Airport).
Responsibilities Include but are not limited to:
- Receiving, monitoring, tracking, sorting, and distributing all incoming documents, mail, and packages.
- Screening, analyzing, preparing, and managing responses for OECS correspondence, emails, memoranda, charts, and tables.
- Creating and maintaining comprehensive technical and administrative files (both electronic and paper) for the OECS.
- Coordinating internal and external meetings, maintaining calendars, and arranging travel for OECS personnel.
- Maintaining personnel files and handling sensitive, privileged data for all OECS sections and the Chief Engineer’s office.
- Monitoring expenditures per contract and task using the Contract Management and Planning System (CMAPS) to provide detailed spending analysis.
- Creating spreadsheets and visual representations of financial status (funds available vs. spent) for forecasting and reporting to the finance team.
- Assisting in preparing and monitoring the yearly OECS operating budget and providing justifications for new expenditures.
- Transferring funds between contracts and tasks to ensure availability.
- Maintaining budget records, oversee account operations, and monitoring expenditures up to an approved FMIS level of 900.
This position is located at BWI Marshall Airport in Anne Arundel County, MD.
Qualifications
Minimum Qualifications:
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Three years’ experience in administrative or professional work. * Candidates must possess at least one year of experience utilizing the Contract Management and Planning System (CMAPS) or a similar automated financial tracking system to manage budgets, track expenditures, and process vendor invoices.
- This statement contains a Selective Qualification, which is more focused in scope than the Minimum Qualifications for this classification. ?Selective Qualifications are utilized when the position requires specific or additional bona fide occupational qualifications (i.e., knowledge, skills or abilities).
Notes:
1. Candidates may substitute education at an accredited college or university at the rate of 30 credit hours for each year of the required experience.
2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.
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