Administrative Assistant - Bilingual (English/Spanish)

Position Overview

We are a growing title company seeking a reliable, organized, and customer-focused Administrative Assistant to support .

No prior title experience is required. We are happy to train the right candidate who has general work experience, strong attention to detail, and excellent customer service skills.

This role is ideal for someone who enjoys structured work, follows processes carefully, and takes pride in accuracy and professionalism. Bilingual (English/Spanish) strongly preferred.

Key Responsibilities

• Assist with closing files, including:
• Scanning, organizing, and uploading documents
• Tracking recorded documents and confirmations
• Mailing recorded documents and checks
• Maintain accurate digital and physical filing systems
• Assist with data entry and quality control for closed files
• Follow post-closing checklists to ensure files are completed correctly
• Support the post-closing team with administrative tasks as needed

Customer Service & Communication

• Communicate professionally with clients, lenders, agents, and vendors
• Respond to emails and phone calls in a timely and courteous manner
• Assist clients with basic questions and direct inquiries appropriately
• Maintain a friendly, calm, and service-oriented approach

Qualifications

• Prior office or administrative work experience
• Strong attention to detail and ability to follow instructions
• Excellent organization and time-management skills
• Good written and verbal communication skills
• Comfortable using email, scanning, and basic computer systems
• Positive attitude and willingness to learn

Personal Traits We’re Looking For

• Detail-oriented and thorough
• Dependable and punctual
• Professional and polite with customers
• Able to work independently and as part of a team
• Comfortable asking questions and learning new processes

Why Join Us

• Hands-on training provided for post-closing work
• Stable role with clear processes and expectations
• Supportive team environment
• Opportunity to grow within the title industry
• Direct interaction with leadership and experienced staff

Pay: $40,000.00 per year

Benefits:

• Paid time off

Language:

• Spanish (Required)

Work Location: In person