Administrative Assistant - Bilingual (Spanish) (The Grace and Carter Schools)

Description:

Looking for a rewarding career that makes a difference in children’s lives? Look no further and join the team at Meeting Street! Meeting Street is a special place of learning, where children of all abilities have the opportunities to reach their fullest potential.

Full-time employees receive:

• Competitive Pay
• Generous PTO
• 13 paid holidays
• Medical, dental, vision and MORE

Meeting Street is currently looking for an Administrative Assistant – Bilingual (Spanish/English) for 40 hours per week.

Duties:

• Serves as the initial point of contact for family and community inquiries regarding the school programs and demonstrates an awareness and respect for each student and their families from all racial, ethnic, and socio-economic backgrounds, abilities, and family structures.
• Provides administrative support to the Superintendent, Heads of School and Director of Special Education and other administrators as deemed appropriate.
• Responsible for student attendance, including contacting families daily regarding absent students and notifying Heads of School and/or Director of Special Education of any lengthy or unexplained absence.
• Serves as the main point of contact for the integrity of the education/student database including entering new student data, updating parent and emergency contact information, ensuring accurate district information and contacts, running reports, etc.
• Serves as translator for meetings and documents, as needed or requested
• Regularly maintain and update all permanent records files for general education students including Response to Intervention (RTI) files
• Collaborate with special education director and coordinator to schedule meetings, oversee records and reports, etc. as needed
• Ensure all report cards are filed in students’ permanent records no later than one (1) week after the closing of each trimester.
• Processes and monitors school program purchases, including tracking and verifying receipt of all materials and budgeted items, including billing for consultants and other state and/or grant funded requests.
• Monitors all budget and grant expenditure using a tracking system that includes purchase order numbers and costs
• Coordinates, communicates, and disseminates school related information to staff, families, and members of the community as appropriate.

Meeting Street believes the dignity of each person is paramount. We recognize that our community’s future strength rests firmly on our commitment to our values of respect, compassion, integrity, inclusivity, and excellence. To uphold these commitments, we expect all employees to recognize and properly respond to racism and other forms of injustice.

It is our policy to recruit, hire, train, transfer and promote employees, and to ensure that all other employment practices (i.e. salary and benefits administration, education and training programs, and social and recreational programs) are administered without regard to race, color, religion, marital status, gender, sexual preference or orientation, gender expression or identity, age, national origin or ancestry, legally recognized disability, citizenship status, genetic information, veteran status, military status, socioeconomic background, homelessness or any other characteristic or category protected by law. It is also our policy to protect employees and applicants from any coercion, retaliation or discrimination for filing a complaint or assisting in any investigation pursuant to the equal opportunity laws.

Learn more about us at https://www.meetingstreet.org

Requirements:

• Applicants must be bilingual, English/Spanish
• Office management and/or school office experience preferred.
• Associates degree or administrative assistant certification preferred.
• Physically capable of performing essential function of position.
• Work environment and physical requirements consistent with those of a typical school/office environment requiring significant utilization of computer, telephone, and other office equipment.
• Utilize the Computer (50-75%) of the time and other office equipment.
• Ability to move throughout the building continuously throughout the workday.
• Position hours: Monday - Thursday: 7:45AM - 4:00PM; Friday: 8:00AM - 3:00PM