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Administrative Assistant - Brentwood, TN
Essential Duties And Responsibilities
Administrative
Administrative
- Build and maintain Excel contact lists (data only, no pivot tables).
- Provide support for Marketing & Sales.
- Manage mass emails for follow-ups and trade show appearances.
- Create vCards for candidates and clients.
- Maintain and update 40+ documents.
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Use Text-Em-All (training provided).
- LinkedIn usage is a MUST ; LinkedIn Recruiter is a BIG plus.
- Indeed usage is a BIG plus.
- Manage quick LinkedIn posts and email outreach to leads.
- Follow up with leads via phone if necessary.
- Assist with light business development and sales support.
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AirTable experience (training provided).
- Strong proficiency in Excel, Outlook, and Word (assessments will be provided).
- Adobe savvy (document conversion).
- Familiarity with ATS systems is a BIG plus.
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This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
- Excellent Microsoft Office/Outlook experience ( vCard experience is a plus).
- Experience with Contracts & NDAs (TelForce uses PandaDoc).
- Onboarding experience (offer letters, new hire forms).
- Canva experience is a MUST .
- Social Media graphics experience is a MUST .
- ChatGPT/AI experience (training provided).
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