Administrative Assistant & Client Intake

A high-volume Personal Injury law firm is seeking a full-time Client Intake & Administrative Assistant for our Carmel office. This role is primarily focused on engaging with new and potential clients, signing them up, completing intake paperwork, and assisting with incoming field and office calls. This is an excellent opportunity for someone looking to get their foot in the door at a law firm and gain hands-on experience in a fast-paced legal environment.

The ideal candidate is highly motivated, professional, organized, and a team player who is comfortable communicating with clients and supporting the firm’s daily operations.

Primary Responsibilities

• Speaking with new and potential clients to gather information and sign them up
• Completing and processing client intake paperwork
• Answering and routing incoming calls, including assisting with field calls
• Following up with clients as needed
• Providing receptionist and front-office support
• General administrative duties, including data entry
• Drafting template documents
• Faxing, mailing, and emailing documents
• On-call availability after hours as scheduled

Qualifications

• Strong communication and customer service skills
• Detail-oriented and organized
• Ability to work in a high-volume, fast-paced environment
• Reliable, professional, and team-oriented
• Spanish-speaking is a plus, but not required

Position Highlights

• Client intake and sign-ups
• Data entry and document preparation
• Client follow-ups
• Receptionist and administrative support
• On-call after-hours rotation

Benefits Package Includes

• 401(k) after an investment period
• Paid vacation
• Health stipend
• On-site fitness center

Job Type: Full-time

Pay: $37,000.00 - $40,000.00 per year

Benefits:

• 401(k) matching
• Paid time off

Ability to Relocate:

• Carmel, IN 46032: Relocate before starting work (Required)

Work Location: In person