Administrative Assistant & Client Relations Coordinator

About the Job

MTH Landscaping is a full-service landscape and property maintenance company and we are growing fast. We are looking for a dependable, friendly, and organized Administrative Assistant & Client Relations Coordinator to join our team full-time. If you are a people person who stays on top of the details, learns quickly, and takes pride in doing things right, this could be a great long-term fit.

This position reports to our Office Manager and is a ground-floor opportunity with real room to grow. We are not just filling a seat — we are building a team.

What You Will Do

Client Communication

• Answer phones and respond to emails professionally and warmly on behalf of MTH Landscaping
• Manage the Install Sales team inbox and handle client communication on their behalf
• Follow up on sent estimates to get a yes or no from every prospect
• Reach out to clients after project completion to request online reviews

Lead Management

• Enter all new client and lead information into our business management platform (LMN)
• Route maintenance and enhancement leads to the appropriate sales team; route install leads to Install Sales
• Pre-qualify inbound leads and schedule consultations
• Keep all lead records accurate and up to date

Billing & Payments

• Collect and securely store a credit card on file for every residential client at the time of sale
• Assist in processing invoices under the direction of the Office Manager

Scheduling & Office Support

• Coordinate scheduling for contract marketing activities
• Verify timesheets against our timekeeping system and flag any discrepancies
• Maintain a clean office environment; create signs and labels for tools and spaces
• Run errands and make bank deposits as needed

What We Are Looking For

• Friendly, outgoing personality — clients will interact with you regularly
• Highly organized with strong attention to detail
• Comfortable managing multiple tasks at once without dropping the ball
• Experience with any CRM, scheduling, or project management software
• Quick learner — we will train you on our specific tools and systems
• Comfortable handling billing and sensitive client payment information
• Valid driver's license (for errands and bank deposits)

Bonus If You Have...

• Background in bookkeeping, invoicing, or accounting support
• Experience in a similar admin or customer-facing role
• Prior work in landscaping, construction, or a trade industry
• Experience in finance, HR, or business operations

Compensation & Benefits

• Starting pay: $16.00/hour (based on experience)
• 90-day probationary period with a performance review at the end
• Real opportunity for growth — MTH Landscaping is actively building new roles over the next 5-10 years
• Supportive team environment with hands-on training

Pay: $15.00 - $18.00 per hour

Benefits:

• Health insurance
• Vision insurance

Work Location: In person