Administrative Assistant | Compliance & Risk

Job Title: Compliance and Risk Administrative Assistant

Location: Hybrid in SF (2 days in-office / 3 days remote)

Compensation: 120-140k + bonus + benefits

Our client

Our client is a highly regarded, fast-growing firm operating at the intersection of finance, technology, and regulatory excellence. With a strong reputation for integrity and innovation, the organization is investing in scaling its Compliance and Risk Management functions to support continued growth and evolving industry demands.

The Opportunity

This is a unique opportunity to step into a newly created, high-impact role supporting the Chief Compliance Officer while helping shape the operational backbone of a fantastic Compliance and Risk team. This is a chance to act as a strategic partner, bringing structure, foresight, and cohesion to a fast-moving, intellectually rigorous environment. The right candidate will play a critical role in building processes, driving efficiency, and elevating how the team operates.

Key Responsibilities

• Manage complex calendaring and scheduling for the CCO, ensuring priorities are aligned and time is optimized
• Coordinate team meetings, communications, and cross-functional touchpoints to maintain alignment and momentum
• Own and streamline the annual compliance manual review process, tracking progress and ensuring deadlines are met
• Lead logistics and execution of the annual compliance meeting, including end-to-end coordination
• Act as a central hub for team operations, ensuring seamless communication and workflow across a distributed team
• Support light travel coordination, primarily for conferences and key events
• Identify process gaps and implement scalable solutions to improve team efficiency and effectiveness
• Assist in onboarding and supporting team adoption of new technologies, including emerging AI tools

Ideal Background

• Minimum 8 years experience supporting C-suite executives in a professional services environment, ideally asset management, financial services, or legal environments
• Prior exposure to Legal or Compliance teams is required
• Strong ability to “manage up” and operate as a proactive, strategic partner
• Demonstrated success building or improving administrative processes and workflows
• Highly organized with exceptional attention to detail and ability to manage multiple priorities simultaneously
• Confident communicator with the ability to engage and coordinate across diverse stakeholders
• Resourceful, solutions-oriented mindset with comfort navigating ambiguity
• High level of discretion and professionalism when handling sensitive information
• A 4-year college degree is required

This role is ideal for a driven, thoughtful professional who thrives on ownership, enjoys building from the ground up, and is eager to make a lasting impact within a critical function.