Administrative Assistant - Construction

Job Responsibilities

• Deliver effective administrative and clerical support to the construction division and project teams.
• Coordinate calendars, schedule meetings, and assist Engineers/Managers in managing their daily activities.
• Prepare and circulate meeting agendas, record minutes, and follow up on action items.
• Handle incoming calls, emails, and correspondence while ensuring prompt responses and proper documentation.
• Draft, compile, and maintain reports, letters, and project-related records in both hard copy and digital formats.
• Assist with procurement documentation such as purchase requests, invoices, and vendor correspondence.
• Monitor and maintain project files including contracts, submittals, and drawings to ensure compliance with company standards and regulatory requirements.
• Track contractor submissions, approvals, and payment processes.
• Uphold confidentiality and ensure sensitive company information is securely managed.
• Provide general office support such as filing, data entry, and coordination across departments.

Qualifications & Experience

• Bachelor’s Degree/Diploma in Business Administration, Office Management, or related discipline.
• 2–4 years of relevant administrative experience, preferably in Construction, Real Estate, or Engineering sectors (fresh graduates may be considered).
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Strong organizational, coordination, and time-management skills.
• Excellent communication abilities and a professional attitude when interacting with stakeholders.
• Ability to work independently, prioritize multiple tasks, and meet tight deadlines.
• Familiarity with construction industry documentation and workflow is a plus.

Job Types: Full-time, Permanent