ADMINISTRATIVE ASSISTANT (CUSTODIAL TEAM) - BUSH AIRPORT

POSITION OVERVIEW

Applications Accepted From: ALL PERSONS INTERESTED
Division/Section: Terminal Management – IAH /Custodial Services
Workdays & Hours*: Monday-Friday, 8:00am-5:00pm (subject to change)

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
Custodial Services is committed to delivering a 5-star experience for all passengers traveling through Houston’s airports. This responsibility encompasses all guest-facing services from the moment a passenger enters an airport facility until departure, and upon arrival through exit from the airport.

The department is responsible for maintaining the aesthetic appearance, functional condition, operational readiness, and overall ambiance of airport facilities and amenities. Custodial Services also serves as the primary liaison with airlines, federal agencies, and guest-facing service providers responsible for cleaning operations throughout the airports.

Position Summary
The Administrative Assistant provides administrative and operational support to the Custodial Services Business Unit. This position is responsible for assisting with daily business operations by interpreting and applying departmental policies, procedures, rules, and regulations. The Administrative Assistant serves as a key resource in coordinating personnel-related activities, office management functions, and departmental communications.

Candidates must be able to obtain all security required badge access including Custom Border Patrol access within 6 months from the hire date.

The Administrative Assistant duties include but are not limited to:

• Provide administrative support to the Custodial Services leadership team and business unit staff.
• Assist with personnel administration, purchasing processes, budget tracking, payroll support, and general office management duties.
• Prepare, edit, and distribute correspondence, memorandums, reports, presentations, and other business documents.
• Coordinate and support recruitment activities, including scheduling interviews, assisting with candidate communications, facilitating onboarding processes, and coordinating new employee training schedules.
• Assist in tracking and monitoring departmental expenditures and administrative processes.
• Attend meetings as a representative of the business unit when assigned and prepare meeting minutes for distribution to stakeholders.
• Serve as a liaison between department staff and internal or external stakeholders as needed.
• Provide exceptional customer service and professional support to employees, airport partners, and guests.
• Performs other duties as assigned

• Strong organizational, administrative, and time-management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite and other business software applications.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work independently while supporting a diverse team of operational and administrative personnel.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS
Requires a Bachelor's Degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS
One year of administrative experience is required.

Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS
None

PREFERENCES

Preference will be given to applicants with previous Aviation Industry experience. Experience with Kronos and other payroll systems functions is a plus. Proficient with Microsoft Word and Excel is highly desired.

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. **

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED
The selection process will involve application review and/or interview. Department may administer skills assessment test.

SAFETY IMPACT POSITION - YES
YES - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

PAY GRADE 17

SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov. To view your detailed application status, please log-in to your online profile by visiting:
http://agency.governmentjobs.com/houston/default.cfm or call 281-233-1852.

If you need special services or accommodations, call 281-233-1852 (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit:
https://www.youtube.com/watch ?v=EDWLV sJFoM.

EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.