Administrative Assistant (Entry Level)- Pembroke Pines, FL

Location
Pembroke Pines, Florida, United States

Capabilities
Operations and Maintenance

Office Setup
Office/Onsite

Job ID
#41229
Market
Water

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, we challenge what is currently accepted, so we can shape innovative and lasting solutions for tomorrow. Through the delivery of our operations and maintenance services, you’ll make it simpler and more seamless for our municipal clients to operate safely and efficiently, empowering communities to focus on what matters most to them – people.

Jacobs is seeking a detailed oriented, highly motivated Administrative Assistant (Entry Level) to join our team in Pembroke Pines, FL . As an Administrative Assistant, you will be an important part of the project team as you assist with a variety of tasks and represent the firm to our clients over the phone, email and face-to-face, as well as assisting staff with support of projects. Applicant must be personable, organized and professional and maintain a strict level of confidentiality. We seek an individual who has strong written and verbal communication skills, excellent interpersonal skills, experience with Microsoft Office Suite, project coordination experience and the ability to establish effective working relationships with multiple teams and departments.

Essential duties and responsibilities:
Answer incoming phone calls and greet visitors

Maintain office environment to be clean, orderly, and free from any safety concerns

Provide professional and efficient administrative support to our project managers, project teams and local leadership

Assist (if applicable) with managing budget items

Manage filing system (computer and hard files)

Act as project liaison with staff regarding company policies and procedures

Perform document management support to the team which includes maintaining SharePoint, ensuring team is following document management protocol and supporting the team with uploading and sharing of files

Maintain:
Phone/contact lists

Project Information Lists

Safety:
Work with project team to create/maintain AHAs, SOPs, UPCPs, etc.

Be familiar with ionCity

Team Cash

Understand the program and help other staff members to understand

Support all project staff with various administrative tasks, for example:

Create equipment lists

Attend and participate on the monthly Admin Call

Onboarding

Assist with training records

Assist with onboarding new employee

Welcome new employee and be liaison to answer questions and guide through the onboarding process

Coordinate between support, office and field staff

Work with and maintain confidential and sensitive information

Establish and/or maintain systems related to filing, time reporting and training hours

Support the full implementation of company practices, policies and procedures.

Obtain Notary License (if necessary)

Bring your team-focus, adaptability, and commitment to excellence, and we’ll help you grow what drives you – and deliver the world’s most challenging Operations Management projects, together.

#OMFS #BIA #OurJacobs #BoldlyMovingForward #ChallengeAccepted

#LI-JA2

Here's what you'll need

High school diploma or equivalent

Proficient filing and numbering skills

Proficient in the use common office software (including Microsoft Office and Excel) to accomplish administrative work

Proven written, typing and verbal communication skills

Valid driver’s license with no major infractions

Ideally, You’ll Also Have:
2 plus years of increasingly responsible administrative support experience

Experience working in a public utilities operations environment.

Advanced or specialized training in administrative support

Proven self-starter, proactive, ability to plan, prioritize and organize workload

Demonstrated organizational skills and ability to pay close attention to details

Proven high level of professionalism, confidentiality, diplomacy and strong customer service skills

Ability to travel locally to perform all the required duties of the role

Working Conditions & Physical Requirements:
Safety is a core value at Jacobs. We are committed to providing a safe and healthy workplace for all employees. This position will spend a substantial amount of time performing safety sensitive labor or services.

Posted Salary Range: Minimum
41,600.00

Posted Salary Range: Upper
49,920.00

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.

The base salary range for this position is $41,600.00 to $49,920.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on June 23, 2026. This position will be open for at least 3 days.

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support .