Administrative Assistant - Events

Our client, a premier Wall Street law firm, is seeking an Administrative Assistant to support their Marketing, Events, and Client Development initiatives. While this role will have a strong emphasis on client events and business development, the ideal candidate is flexible, proactive, and eager to support a variety of administrative needs across the firm. The firm offers a 3/2 hybrid schedule and opportunities for overtime.

Job Overview :

Event & Client Development Support

• Coordinate client events, small‑group dinners, reservations, ticketing, and off‑site event logistics from planning through execution.
• Monitor email and event activity during programs; including those occurring in other states to troubleshoot issues in real time.
• Assist with client development projects and marketing‑related administrative tasks.
• Contribute ideas for engaging high‑impact client events; familiarity and connections with event vendors is a plus.

Administrative & Team Support

• Manage correspondence between colleagues, vendors, and clients.
• Prepare documents, maintain spreadsheets, and support timekeeping entries for attorneys.
• Prepare invoices, review backup, submit expense reports, and reconcile documentation.
• Coordinate meeting logistics, including food orders and IT support.
• Provide flexible support to other Administrative Assistants and firm attorneys as needed
• Adapt to shifting priorities; responsibilities may change frequently based on business needs.

Qualifications

• 2+ years of administrative experience; legal industry experience is helpful but not required.
• Event planning or event logistics experience is strongly preferred.
• Strong proficiency in Excel; comfort with spreadsheets and tracking tools is essential.
• Ability to build rapport and trust with partners, associates, and administrative staff.
• A self‑starter who is eager for responsibility and thrives in a fast‑paced environment.
• Strong written and verbal communication skills with excellent attention to detail.
• Experience with billing systems (Aderant preferred but not required).

By working with Consilio, candidates gain direct access to hundreds of hiring decision-makers across the D.C. area. Consilio’s Direct Hire Division staffs positions for Consilio clients and does not staff internal corporate positions at Consilio.

Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.