Administrative Assistant - Excel & Data Specialist

Job Overview
We are seeking a dynamic and detail-oriented Administrative Assistant - Excel & Data Specialist to join our team. The ideal candidate will have advanced Excel skills, accounting knowledge, a proactive attitude toward learning, and a strong sense of responsibility.

Key Responsibilities:

• Prepare weekly and monthly POS and inventory reports for suppliers.
• Analyze sales data and prepare weekly performance and compliance reports.
• Update supplier price lists in internal systems.
• Create and maintain new client records, ensuring accurate and detailed contact information.
• Generate new material IDs to support purchasing processes.
• Organize and maintain up-to-date supplier price lists on shared drives.
• Provide support to the Customer Service Department as needed.
• Develop and maintain various Excel reports and perform data analysis as required.
• Assist in the preparation of annual budgets.
• Support multiple departments with administrative and reporting tasks.
• Serve as the First Point of contact for visitors.
• Manage conference Room, prepare meeting spaces, including setup for meetings.
• Manage personal assistance scheduling using calendar

Required Qualifications Educations

• High School Diploma or GED required
• Associate’s degree in business administration or related field preferred.

Qualifications:

• Advanced proficiency in Microsoft Excel is required.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with SAP is required.
• Basic to intermediate accounting knowledge is required.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to work independently and collaboratively within a team.
• Strong written and verbal communication skills.
• Positive attitude and willingness to learn.
• Bilingual abilities.

Pay: $24.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person