Administrative Assistant/ Executive Assistant

Job Summary
We are seeking a dynamic and detail-oriented Administration Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energetic approach and organizational prowess will help foster a productive, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization committed to excellence.

Responsibilities

• Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems efficiently, handling inquiries and routing calls accurately
• Perform data entry tasks using Microsoft Office, Google Workspace, and QuickBooks to maintain accurate records
• Organize and file documents systematically, ensuring easy retrieval and confidentiality
• Support office management activities such as calendar management, appointment scheduling, and meeting coordination
• Assist with bookkeeping tasks including invoicing, expense tracking, and basic financial record keeping
• Provide exceptional customer service by supporting client inquiries via phone or email and ensuring positive interactions
• Maintain office supplies inventory, place orders as needed, and ensure the workspace remains organized and efficient

Requirements

• Proven office experience with strong clerical skills and familiarity with office management procedures
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and basic computer literacy
• Experience with QuickBooks or similar accounting software is highly desirable
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Strong typing skills and attention to detail for proofreading documents and data entry accuracy
• Bilingual abilities are a plus to support diverse client needs
• Previous experience as a dental or medical receptionist or personal assistant is advantageous but not required
• Knowledge of phone etiquette, multi-line systems, filing systems, and time management techniques is essential
• Demonstrated customer service skills with a friendly, professional demeanor

Join us as an Administration Assistant where your proactive attitude will make a real difference! We value energetic individuals who thrive on organization, enjoy supporting teams, and are eager to grow their administrative expertise in a vibrant work environment.

Pay: $33.00 - $38.00 per hour

Expected hours: 37.5 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• How many years experience with Edison software ?

Education:

• Bachelor's (Preferred)

Work Location: In person