Administrative Assistant - Expert Traffic Control (Evening Shift – In Office)

We’re hiring an Administrative Assistant to support evening dispatch and scheduling operations. This role is critical in ensuring next-day job coverage and supporting field teams after hours.

Full Job Description:

We are looking for a dependable and detail-oriented Administrative Assistant to support our evening operations. This role focuses heavily on scheduling and dispatching jobs, ensuring coverage for upcoming shifts, and supporting field teams outside of standard business hours.

This position is ideal for someone who is organized, responsive, and able to think quickly in a fast-moving environment.

Schedule:

• Sunday through Thursday
• Evening shift (hours may vary based on operational needs)
• In-office position
• Hours will vary based on workload (typically 30–40 hours per week, not guaranteed full-time)

Key Responsibilities:

• Schedule and dispatch jobs for next-day and upcoming shifts
• Communicate with field staff, supervisors, and internal teams
• Monitor job coverage and fill gaps as needed
• Respond to calls, messages, and urgent scheduling needs
• Maintain accurate scheduling records and data entry
• Assist with administrative tasks and follow-ups

What We’re Looking For:

• High attention to detail, especially in scheduling and dispatching
• Strong communication and problem-solving skills
• Ability to stay calm and organized under pressure
• Team-oriented mindset with a willingness to help where needed
• Ability to multitask and prioritize in a time-sensitive environment
• Proficiency in Microsoft Excel, Word, and general office systems
• Strong computer and system skills
• Experience in dispatching and scheduling is strongly preferred, especially within traffic control, construction, or similar field operations
• Reliable, responsive, and proactive work style
• Comfortable working with multiple systems at once

Compensation & Benefits:

• Starting at $20/hour+ (dependent on experience)
• Generous PTO package
• Opportunities for advancement

Additional Note:
This role supports active field operations. Reliability, flexibility, and strong communication are critical to success in this position.

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Benefits:

• Paid time off

Education:

• Associate (Preferred)

Ability to Commute:

• Tualatin, OR 97062 (Required)

Work Location: In person