Administrative Assistant / Flight Coordinator

Eaton’s Corporate Sector division is currently seeking a Administrative Assistant / Flight Coordinator. This position will be fully onsite at our Richmond Heights, OH.

The expected annual salary range for this role is $84000 - $123000 a year.

Please note the salary information shown above is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as market and business considerations.

What You’ll Do

Position Overview:

The Flight Department Administrative Assistant plays a key role in supporting the daily operations, organization, and overall efficiency of the corporate flight department. This position provides administrative and logistical support to department leadership, flight crew members, and maintenance teams by managing workflows, coordinating communications, and maintaining accurate records.

Primary responsibilities include invoice and expense processing, data entry, and general office administration, travel and scheduling coordination, regulatory and documentation support,. In addition, this role shares responsibility for flight scheduling activities to meet the corporation’s travel needs and to help ensure safe, secure, efficient, and reliable air transportation for Eaton executives, customers, and guests. The Administrative Assistant is expected to hold themselves—and their peers—accountable to the procedures and standards outlined in the Flight Operations Manual.

Job Responsibilities

• Works to support a culture of safety and efficiency through adherence to established policies and procedures that advances customer service in the department.
• Analyzes and prepares reports as directed, pays invoices, communicates with vendors, orders supplies, & schedules Eaton's corporate aircraft in compliance with guidelines set forth in the Flight Operations Manual.
• Generates, maintains, and audits aircraft, crew, passenger, and flight data via various report templates.
• Maintains proficiency on scheduling software, Excel, Word and other computer programs as required to accomplish specific functions.
• Provides budgetary charge-back data to aircraft users as requested by management or aircraft users.
• Provides tax and payroll departments with data for compliance with IRS regulations on personal use of corporate aircraft.
• Must be able to work effectively with administrative assistants and executives at all levels of the enterprise.
• Maintain a high level confidentiality regarding aircraft and passenger location and movement.
• Maintain a high level of detail and accuracy while building, revising and deleting trips.
  
  
  

Qualifications

Required (Basic) Qualifications:

• High School Diploma from an accredited institution.
• Minimum of 2 years experience as administrative assistant.
• Relocation assistance is not available for this position. Only candidates currently located within a 50 mile radius of Richmond Heights, OH will be considered. Active Duty Military Service member candidates are exempt from the geographical area limitation.
• Must be able to work in the United States without corporate sponsorship now and within the future.
  
  
  

Preferred Qualifications

• Bachelors Degree in business, aviation etc.
• Corporate aircraft scheduling/coordinator.
• Experience with aviation scheduling software.
  
  
  

Skills

Position Criteria:

• Attention to detail, strong communications skills, flexibility, and ability to problem solve.
• Microsoft applications (e.g. Outlook, Teams, Word, Excel, PowerPoint).
• Operates in an ethical manner and maintains confidentiality.
• Highly flexible and proactive in order to address changing priorities, meetings and tight deadlines.
  
  
  

We are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.

Eaton believes in second chance employment. Qualified applicants with arrest or conviction history will be considered regardless of their arrest or conviction history, consistent with the Los Angeles County Fair Chance Ordinance, the California Fair Chance Act and other local laws.

You do not need to disclose your conviction history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Eaton is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.

To request a disability-related reasonable accommodation to assist you in your job search, application, or interview process, please call us at 1-800-836-6345 to discuss your specific need. Only accommodation requests will be accepted by this phone number.

We know that good benefit programs are important to employees and their families. Eaton provides various Health and Welfare benefits as well as Retirement benefits, and several programs that provide for paid and unpaid time away from work. Click here for more detail: Eaton Benefits Overview. Please note that specific programs and options available to an employee may depend on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.