Administrative Assistant, Food and Beverage "Saudi Only"

Company Overview

Swissôtel Al Maqam is a five star hotel in Saudi Arabia, part of the Swissôtel Hotels & Resorts group.

Job Summary

Reporting to the Director of Food & Beverage, the Food & Beverage Assistant Manager is responsible for overseeing daily operations, providing administrative support, and ensuring excellent service.

Responsibilities

• Provide professional, friendly and engaging service.
• Oversee day to day operation of the F&B department.
• Perform office administrative duties such as written correspondence, mail, photocopying and ordering supplies.
• Assist with and support staff events.
• Maintain confidential filing system for correspondence, policies, standards, regulations and other office matters.
• Organize and execute administrative systems and procedures and perform necessary supportive duties.
• Coordinate and support all aspects of F&B activities.
• Serve as a principal source of information for the team.
• Follow departmental policies and procedures.
• Follow all safety policies.
• Other duties as assigned.

Qualifications

• Excellent interpersonal and communication skills.
• Ability to prioritize work in an environment with multiple interests.
• Ability to handle complex and confidential information with discretion.
• At least 1 year of experience in a hotel environment.
• Bachelor's Degree and/or Hotel Management Degree preferred.
• Excellent verbal and written communication skills.
• Knowledge of MS Word, Excel, PowerPoint, Windows.
• Knowledge of Opera and related platforms.
• Proactive and highly detail oriented with excellent organizational skills.
• Ability to manage multiple functions and projects while meeting deadlines.

Additional Information

• Prior experience working with Opera or a related system.
• Fluency in English.