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Administrative Assistant for the Division of Health Professions
Posting Summary
Working Title
Administrative Assistant for the Division of Health Professions
Role Title
Administrative and Office Specialist III
Role Code
19013
FLSA
Nonexempt
Pay Band
Position Number
27500012
Agency
New River Community College
Division
New River Community College (Div)
Work Location
Pulaski - 155
Hiring Range
$ 35,000
Emergency/Essential Personnel
No
EEO Category
6-Administrative Support
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
No
Does this position have a bilingual or multilingual skill requirement or preference?
No
Work Schedule
Monday-Friday
Sensitive Position
No
Job Description
New River Community College is a two-year public institution of higher education operating under a state-wide system of 23 community colleges. The college is located on a one hundred plus acre site at the intersection of U.S. Routes 11 and 100 in Dublin, Virginia with an instructional site in Christiansburg. The campus provides modern, well-equipped facilities for the career technical education programs as well as for the college transfer programs. Approximately 4,000 students comprise the student body.
The people employed by New River Community College embrace the philosophy that all individuals should have an opportunity to develop and extend their skills and knowledge to increase awareness of their roles and duties as citizens. The college serves the educational needs of the public and assumes a duty to help provide the requirements for trained workers in the region through a combined effort with local industry, business, professions, and government. The college promotes equal opportunity for prospective students and employees.
Duties:
Manage office functions for the division of health professions so matters are handled in a professional, efficient, and timely manner.
Maintain strategic documents and course plan files for the division.
Maintain and monitor budgets for all departmental accounts in the division.
Maintain health profession student files.
Assist the health professions clinical coordinator with duties as needed.
Assist division faculty with instructional needs, such as book order submissions, securing desk copies and supplies, etc. and monitor faculty completion of various surveys and submission of final grades.
Coordinate procurement for items requested by faculty and staff.
Collaborate with division faculty and dean in the development of class schedules.
Assist in credentialing for the division.
Assist in the planning and coordination of division events.
Serve as a liaison to college personnel regarding scheduling and use of facilities.
Assist with other administrative tasks as assigned by the dean.
Maintain strategic documents and course plan files for the division.
Maintain and monitor budgets for all departmental accounts in the division.
Maintain health profession student files.
Assist the health professions clinical coordinator with duties as needed.
Assist division faculty with instructional needs, such as book order submissions, securing desk copies and supplies, etc. and monitor faculty completion of various surveys and submission of final grades.
Coordinate procurement for items requested by faculty and staff.
Collaborate with division faculty and dean in the development of class schedules.
Assist in credentialing for the division.
Assist in the planning and coordination of division events.
Serve as a liaison to college personnel regarding scheduling and use of facilities.
Assist with other administrative tasks as assigned by the dean.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Demonstrated knowledge of general office practices and procedures.
Work experience in an office setting. Excellent organizational skills, oral and written communication skills, and computer skills.
Ability to work well with others in a professional manner.
Flexibility and ability to meet deadlines while working effectively in a fast-paced, team-oriented environment.
Ability to maintain confidentiality.
Excellent problem-solving and decision-making skills.
Advanced proficiency with most current versions of Microsoft applications.
Work experience in an office setting. Excellent organizational skills, oral and written communication skills, and computer skills.
Ability to work well with others in a professional manner.
Flexibility and ability to meet deadlines while working effectively in a fast-paced, team-oriented environment.
Ability to maintain confidentiality.
Excellent problem-solving and decision-making skills.
Advanced proficiency with most current versions of Microsoft applications.
Additional Considerations
Work experience in a team-oriented, health professions, higher education setting.
Knowledge and/or experience with PeopleSoft Student Information System (SIS) or other comparable systems.
Previous experience with healthcare clinical coordinator activities.
Knowledge and/or experience with PeopleSoft Student Information System (SIS) or other comparable systems.
Previous experience with healthcare clinical coordinator activities.
Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
As needed.
Posting Detail Information
Posting Number
CLS_4516P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
06/15/2026
Job Close Date
06/28/2026
Open Until Filled
No
Agency Website
Contact Name
Stacie Whitlock
Email
Phone Number
540-674-3635
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:
Additional Information
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
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